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University Syllabus Policy

Excellence with a Personal Touch

Authority: Academic Affairs and Enrollment Management

Date Enacted or Revised: Revised September 25, 2014; September 18, 2015; August 2016; May 2017; July 26, 2018; September 25, 2018; January 7, 2019

Instructors must distribute a course syllabus for each class taught. Each syllabus must be posted electronically on Moodle by the first class day. Instructors should inform the students of their responsibility to access and use the syllabus. The syllabus should be given to the department head/dean by the tenth day of class and should be reviewed and updated each semester. The department head/dean should verify that syllabi requirements are met and maintain a file of all course syllabi for a five-year period.
The syllabus should provide the following information:
  1. General course information
    1. Course number and title
    2. Instructor name
    3. Office location and hours (on-campus office hours, not remote or virtual)
    4. McNeese e-mail address
    5. Course description as stated in the current catalog
    6. Prerequisite requirements (courses, experience, skills, permission, student classification, etc. as stated in the current catalog)
    7. Textbooks and other required materials
    8. Appropriate course designation statements:
      • General Education: “This course has been designated as a General Education course and, as such, addresses students’ achievement of this general education competency: [state the competency addressed in the course].”
      • Navigate You Future (NYF) QEP: “This course has been designated as a Navigate Your Future (NYF) course for the University’s Quality Enhancement Plan and, as such, addresses students’ achievement of this NYF outcome: [state the NYF outcome addressed in the course].”
  2. Student learning outcomes (SLOs), which describe the knowledge, skills, abilities, and/or attitudes students will develop from the course.
    1. Student Learning Outcome Examples:
      • Students communicate effectively in writing using American Psychological Association (APA) style, the accepted publication style of the discipline.
      • Students recognize and explain the major theoretical perspectives and key issues of debate in the academic study of philosophy.
      • Students design and conduct a research project relevant to engineering.
    2. Syllabi for courses taught at the 400 level, which are also offered for graduate credit at the 500 level, will identify SLOs and other course requirements for both undergraduate and graduate students. SACSCOC Standard 9.6 requires that courses that allow both undergraduate and graduate enrollment ensure that there is a clear distinction between the requirements of undergraduate students and graduate students; requirements for graduate level credit should include content/assignments more advanced than that expected of undergraduate students.
  3. Methods of evaluation or grading requirements
    1. Must include frequency and types of examinations and assessments that impact the course grade
    2. Must include the weight given to each assessment in calculating the course grade
    3. Must include a grading scale that defines values for earning letter grades
    4. Must adhere to the Exams or Student Learning Assessment Policy
    5. Instructors must administer a final exam or assessment
    6. Instructors must stipulate in course syllabi whether monitoring services for exams, such as ProctorU, will be required, what costs (if any) students will incur, and how to arrange for monitoring appointments.
  4. Attendance policy
    1. Instructors must include expectations regarding class attendance or online participation.
    2. Instructors using the Withdrawal from Courses for Non-Attendance Policy must clearly state so in the course syllabus and must either supply students with a copy of the policy or provide the web link through which students can access the policy online (
  5. Additional University Policies to include on syllabi
    1. Academic Integrity Policy:
    2. Accessible Participation Policy: It is the student’s responsibility to register with the Office of Accessibility Services when requesting an academic adjustment in accordance with ADA. Any student with a disability is encouraged to contact the Office of Accessibility Services, Drew Hall, Room 200, (337) 475-5916 Voice, (337) 475-5878 FAX, (337) 562-4227 TDD/TTY, Hearing Impaired.

      All students, including students with disabilities, are responsible for locating the designated emergency exits and the areas of refuge in a classroom building and are encouraged to develop and discuss an evacuation plan with the class instructor.

    3. Equity and Inclusion Policy:
    4. Fire Drill Policy: In compliance with the law, McNeese State University will periodically conduct fire drills.
Professors who teach thesis courses must use the syllabus template provided by the Graduate Council

Applicable University Policies:

  1. Curriculum and Course Development Policy
  2. Exams or Student Learning Assessment Policy
  3. Grading System
  4. Online Course Policy
  5. Study Day
  6. Withdrawal from Courses and Resignation from University Policy
  7. Withdrawal from Courses for Non-Attendance


This policy is distributed via the Academic Advisory Council, Senior Staff, and the University Policy page.