Accessible Participation Policy

Authority: President
Date Enacted or Revised: Revised October 5, 2009; November 30, 2015; April 17, 2018; August 18, 2020; August 2021; March 14, 2022

McNeese State University, a member of the University of Louisiana System, is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (ADA) employer committed to excellence through diversity. McNeese State University is committed to providing students, employees, and visitors with disabilities the opportunity to participate in the University’s academic programs and other activities by providing academic adjustments, and reasonable accommodations to assure access to University programs, services, and activities. 

The Office of Inclusive Excellence provides guidance, coordinates training, and assists McNeese faculty, staff, and students with ADA information and policies. This office is in Burton Business Center, Room 404, voice (337) 475-5428; fax (337) 475-5960; TDD/TTY, hearing impaired (337) 562-4227, or

University Contacts for Academic Adjustments, Accommodations, or Reasonable Accommodations

Persons needing an academic adjustment, accommodation, or reasonable accommodation as provided by the Americans with Disabilities Act (ADA) should contact the appropriate University personnel as follows.

Full-Time and Part-Time Employees and Applicants for Employment

Office of Inclusive Excellence, Burton Business Center, Room 404, voice (337) 475-5428; fax (337) 475-5960; TDD/TTY, hearing impaired (337) 562-4227; or Individuals interested in additional information can visit the U.S. Department of Labor website


Facilities compliance coordinator for the Office of Facilities and Plant Operations, voice (337) 475-5888; fax (337) 475-5347; TDD/TTY, hearing impaired (337) 562-4227.

Website and Electronic Resources

Office of Information Technology, West Annex, voice (337) 475-5524; fax (337) 475-5012; TDD/TTY, hearing impaired (337) 562-4227. See the McNeese State University home page ADA link for further information. 

Visitors Requesting Accommodations

Visitors requesting accommodations should contact the department sponsoring the program, event, or activity, or the Office of Inclusive Excellence, Burton Business Center, Room 404, voice (337) 475-5428; fax (337) 475-5960; TDD/TTY; hearing impaired (337) 562-4227; or at least 72 hours before the event. 

Academic Adjustments for McNeese Students

The Office of Accessibility Services (OAS) is the contact for McNeese students seeking academic adjustments or assistance with barrier removal. This office is in Frazar Memorial Library, Room 102, voice (337) 475-5916; fax (337) 475-5878; TDD/TTY, hearing impaired (337) 562-4227. 

The Office of Accessibility Services provides academic adjustments such as, but not limited to, extended testing time, note takers, classroom access, and other academic adjustments in accordance with ADA. Students needing services should notify McNeese as early as possible to ensure adequate time to review the request, obtain necessary documentation, and determine the appropriate academic adjustment. Students with disabilities should contact this office prior to enrollment to learn about academic adjustments and campus accessibility. 

Classroom Relocation 

The director of the Office of Accessibility Services assists with identifying barriers that may limit accessibility and develops solutions. Various solutions to barrier removal may be available, and McNeese may provide program accessibility in lieu of making actual physical changes to facilities. For example, due to unforeseen circumstances, such as energy outages, elevator malfunctions, or other conditions related to accessibility, class meetings may be relocated to a more accessible location. 

McNeese State University makes every effort to identify barriers to access and implement a classroom academic adjustment upon request. 

Contingency Plan for Science and Other Labs 

Instructors and building coordinators are aware if a classroom is not accessible due to an elevator not functioning. A plan must be readily available to either relocate the class or to take appropriate measures to ensure that the student has equal access to the learning materials. Lab classes located in rooms with specialized equipment may not be relocated. With guidance from the director of the Office of Accessibility Services, instructors may adapt an accessible area for a student’s lab needs when necessary. Lab accessibility requests are addressed on a case-by-case basis, provided the student has registered with OAS. 

Students are responsible for making their physical access needs known to the Office of Accessibility Services in a timely manner to allow time for relocation of the class or for rescheduling. 

Priority Class Registration 

Priority class registration is available to students receiving services from the Office of Accessibility Services. Students are encouraged to check the McNeese home page for official advising periods and registration information. The University class schedule lists priority registration information. Factors to consider when creating the class schedule include: 

  1. Building and classroom location;
  2. Time between classes and distance between class locations; and
  3. Types of academic adjustments (e.g., if extended test time is an academic adjustment, a break should be scheduled between classes in order to allow for extended time on test days).

Visiting classrooms prior to the start of classes is important to ensure that the scheduled classroom settings are functional and allow the student time to resolve academic adjustments. Factors related to accessibility that should be considered include: 

  • the time it takes to get to class (from housing, the parking lot, and from one class to another),;
  • elevator access;
  • adjustable tables;
  • accessible seating in lecture halls;
  • accessible restrooms; and
  • emergency evacuation procedures.

Students should meet with their advisor when creating a class schedule in order to ensure academic progress toward earning the degree. 

Required ADA Academic Adjustment Statement for Course Syllabi

It is the student’s responsibility to register with the Office of Accessibility Services when requesting an academic adjustment in accordance with ADA. Any student with a disability is encouraged to contact the Office of Accessibility Services, Frazar Memorial Library, Room 102, (337) 475-5916 Voice, (337) 475-5878 FAX, (337) 562-4227 TDD/TTY, Hearing Impaired.

All students, including students with disabilities, are responsible for locating the designated emergency exits and the areas of refuge in a classroom building and are encouraged to develop and discuss an evacuation plan with the class instructor. 

Required ADA Statement for All Informational Brochures, External Communication, and Websites

The Disabilities Services & Compliance Task Force developed the following statement for inclusion on ALL informational brochures, external communication, and websites to inform participants in University conferences, programs, events, or activities about the procedures for requesting accommodations at McNeese State University: 

Persons requesting accommodations in accordance with ADA should contact the Office of Inclusive Excellence at least 72 hours before the event. Additional information is available from the Office of Inclusive Excellence, Burton Business Center, Room 404, voice (337) 475-5428; fax (337) 475-5960; TDD/TTY; hearing impaired (337) 562-4227; or

Note: Event sponsors should ensure accommodations are in accordance with ADA, and should report accommodations requested to  

Additional Resources


This policy is distributed via the Academic Advisory Council and the University Policies webpage.