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Accessible Participation Policy

Authority: President
Date Enacted or Revised: Revised October 5, 2009; Revised November 30, 2015, Revised April 17, 2018; August 18, 2020

McNeese State University, a member of the University of Louisiana System, is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (ADA) employer committed to excellence through diversity. McNeese State University is committed to providing students, employees, and visitors with disabilities the opportunity to participate in the university’s academic programs and other activities by providing academic adjustments, accommodations, and reasonable accommodations to assure access to University programs, services, and activities.

The Office of Inclusive Excellence provides guidance, coordinates training, and assists MSU faculty, staff, and students with ADA information and policies. This office is located in Burton Business Center, Room 404, VOICE (337) 475-5428; FAX (337) 475-5960; TDD/TTY, Hearing Impaired (337) 562-4227, or

Persons needing an academic adjustment, accommodation, or reasonable accommodation as provided by the Americans with Disabilities Act (ADA) should contact the following University personnel:

Full-Time and Part-Time Employment and Applicants for Employment:

Office of Inclusive Excellence, Burton Business Center, Room 404, VOICE (337) 475-5428; FAX (337) 475-5960; TDD/TTY, Hearing Impaired (337) 562-4227; or
Individuals interested in additional information can visit the U.S. Department of Labor website.


Facilities Compliance Coordinator for the Department of Facilities and Plant Operations, VOICE (337) 475-5888; FAX (337) 475-5347; TDD/TTY, Hearing Impaired (337) 562-4227

Website and Electronic Resources:

Office of Information Technology, Burton Business Center (BBC), Room 433, VOICE (337) 475-5524; FAX (337) 475-5012; TDD/TTY, Hearing Impaired (337) 562-4227.
See the McNeese State University home page ADA link for further information.

Visitors Requesting Accommodations:

Visitors requesting accommodations should contact the department sponsoring the program, event, or activity, or the Office of Inculsive Excellence, Burton Business Center, Room 404, VOICE (337) 475-5428; FAX (337) 475-5960; TDD/TTY; Hearing Impaired (337) 562-4227; or at least 72 hours before the event.

Academic Adjustments for McNeese Students:

The Office of Accessibility Services is the contact for McNeese students seeking academic adjustments or assistance with barrier removal. This office is located in Drew Hall, Room 200, VOICE (337) 475-5916; FAX (337) 475-5878; TDD/TTY, Hearing Impaired (337) 562-4227.

The Office of Accessibility Services provides academic adjustments such as but not limited to extended testing time, note takers, classroom access, and other academic adjustments in accordance with ADA. Students needing services should notify McNeese as early as possible to ensure adequate time to review the request, obtain necessary documentation, and determine the appropriate academic adjustment. Students with disabilities should contact this office prior to enrollment to learn about academic adjustments and campus accessibility.

Classroom Relocation

The Director of the Office of Accessibility Services assists with identifying barriers that may limit accessibility and develops solutions. Various solutions to barrier removal may be available, and McNeese may provide program accessibility in lieu of making actual physical changes to facilities. For example, due to unforeseen circumstances, such as energy outages, elevator malfunctions, or other conditions related to accessibility, class meetings may be relocated to a more accessible location.

McNeese State University makes every effort to identify barriers to access and implement a classroom academic adjustment upon request.

Contingency Plan for Science and Other Labs

Instructors and building coordinators are aware if a classroom is not accessible due to an elevator not functioning. A plan must be readily available to either relocate the class or to take appropriate measures to ensure that the student has equal access to the learning materials. Lab classes located in rooms with specialized equipment may not be relocated. With guidance from the Director of the Office of Accessibility Services, instructors may adapt an accessible area for a student’s lab needs when necessary. Lab accessibility requests are addressed on a case-by-case basis, provided the student has registered with OAS.

Students are responsible for making their physical access needs known to the Office of Accessibility Services in a timely manner to allow time for relocation of the class or for rescheduling.

Priority Class Registration

Priority class registration is available to students receiving services from the Office of Office of Accessibility Services. Students are encouraged to check the McNeese home page for official advising periods and registration information. The University class schedule lists priority registration information. Factors to consider when creating the class schedule include:

  1. Building and classroom location
  2. Time between classes and distance between class locations
  3. Types of academic adjustments, e.g., if extended test time is an academic adjustment, a break should be scheduled between classes in order to allow for extended time on test days

Visiting classrooms prior to the start of classes is important to ensure that the scheduled classroom settings are functional and allows the student time to resolve academic adjustments. Factors related to accessibility that should be considered include:

  • the time it takes to get to class (from housing, the parking lot, and from one class to another),
  • elevator access,
  • adjustable tables,
  • accessible seating in lecture halls,
  • accessible restrooms, and
  • emergency evacuation procedures.

Students should meet with their advisor when creating a class schedule, in order to ensure academic progress toward earning the degree.

Required Faculty Academic Adjustment Statement for Undergraduate and Graduate Course Syllabi
ADA Academic Adjustment Statement:

It is the student’s responsibility to register with the Office of Accessibility Services when requesting an academic adjustment in accordance with ADA. Any student with a disability is encouraged to contact the Office of Accessibility Services, Drew Hall, Room 200, (337) 475-5916 Voice, (337) 475-5878 FAX, (337) 562-4227 TDD/TTY, Hearing Impaired.

All students, including students with disabilities, are responsible for locating the designated emergency exits and the areas of refuge in a classroom building and are encouraged to develop and discuss an evacuation plan with the class instructor.

Required ADA Statement for All Informational Brochures, External Communication, and Websites
Faculty and Staff:

The ADA Advisory Task Force has developed the following statement for inclusion on ALL informational brochures, external communication, and websites to inform participants in University conferences, programs, events, or activities about the procedures for requesting accommodations at McNeese State University:

Persons requesting accommodations in accordance with ADA should contact the Office of Inclusive Excellence at least 72 hours before the event. Additional information is available from the Office of the ADA Coordinator, Smith Hall, Room 127, VOICE (337) 475-5428; FAX (337) 475-5960; TDD/TTY; Hearing Impaired (337) 562-4227; or

Note: Event sponsors should ensure accommodations are in accordance with ADA, and should report accommodations requested to Information is available from the Chief Diverstiy Officer at

Additional Resources


This policy is distributed via Academic Advisory Council, Senior Staff, and the University Policy page.