Fire Drill Policy
Date Enacted or Revised: September 22, 2009; Revised March 2016
To ready building occupants for the exiting of a building during a fire or related building emergency, where evacuation is necessary. Fire drills will be used as an avenue to:
- Assess the occupants’ knowledge of fire drill procedures, location of fire exits, and the sound of the fire alarm.
- Identify problems with fire alarm components.
- Monitor the evacuation of the building.
- Provide information on the amount of time it takes to evacuate a building.
To meet the requirement made by the State of Louisiana Office of Risk Management for an annual fire drill to be conducted in all state owned or leased buildings. This requirement is based upon federal regulations (29CFR1910.38) and National Fire Protection Association Standard (NFPA 101, Life Safety Code, Section 4.7).
DEANS, DIRECTORS, DEPARTMENT HEADS
Shall ensure that pre-planned drills are conducted at least once each fiscal year for each occupied building utilized by McNeese State University and shall ensure that each residence hall has two fire drills during the fall and spring semesters and one during the summer semester. Life Safety Code” – Annex A – Chapter 4, Section 4.7 – Fire Drills and in 4.7.5 – Under Simulated Conditions it states ” Drills shall be held at expected and unexpected times and under varying conditions to simulate the unusual conditions that can occur in an actual emergency.”
Shall pre-plan, schedule, and coordinate all fire drills with the Physical Plant Director and the University’s Deputy Chief of Police/Safety Officer so that advance notification can be made to appropriate maintenance and emergency personnel as well as the Building Coordinator(s).
The Building Coordinators shall appoint floor monitors to assist the Building Coordinator in an initial sweep of the building to determine all occupants have exited the building. Floor monitors shall also assist the Building Coordinator in the compiling of fire drill reports to be sent in to the University’s Deputy Chief of Police/Safety Officer.
Faculty shall communicate this policy to enrolled students at the beginning of each semester so they may follow the guidelines associated with fire drills and building evacuations.
Faculty shall educate their students on the first day of class each semester (and include in their syllabus) about the following measures to take before a drill or emergency:
- Identify the quickest escape route from their classroom along with a secondary route in case the primary route is inaccessible, these routes shall be posted at the doorways of each room, and the evacuation map also kept on file with McNeese Police, Deputy Chief/Safety Officer.
- Identify a location outside and away from the building where the class can meet to ensure all students are accounted for, with the location identified on the evacuation map and on file with the McNeese Police Department, Deputy Chief/Safety Officer..
- Identify “Areas of Refuge” for persons with disabilities. Ensure that emergency personnel are aware of persons who have need of assistance. The locations in each building identified must file this information with the McNeese Police, Deputy Chief/Safety Officer.
When the alarm sounds faculty shall:
- Assemble the students at the pre-determined accountability site.
- Report student status (missing, injured) to the Building Coordinator or appropriate emergency personnel.
- NOT allow students to re-enter the building until verbal clearance has been given by appropriate emergency personnel at the scene.
Defined as every person in a University owned or leased building.
Occupants shall evacuate the building in an orderly manner and shall congregate at a pre-determined assembly site.
Shall not re-enter the building until a verbal “All Clear” is signaled by appropriate emergency personnel. Person with disabilities shall, if unable to evacuate from the building, go to the designated Area of Refuge for assistance in exiting the building.
UNIVERSITY DEPUTY CHIEF/SAFETY OFFICER
Shall assist in the coordination and conducting of the fire drill with Facilities and the Deans, Directors or Department Heads.
Shall maintain records of all drills according to Office of Risk Management requirements.
Emergency personnel are designated to be the University Deputy Police Chief/ Safety Officer, or his designees. University Police Officers, or the Director of Facilities and Plant Operations or his designees.
Shall assist in building searches to ascertain that all occupants have vacated the premises.
Shall issue an “All Clear” when it is appropriate for occupants to re-enter the building. During a drill, the drill coordinator (Safety Officer or designee) on the scene will give a verbal “all clear” to be passed along by University Police who have secured the site. Other forms of communication may then be utilized to share the “All Clear”.
NOTE: In the event of an actual emergency, only the State Fire Marshal’s Office can give an “All Clear” so that occupants may re-enter the building. This will be handled in a manner deemed appropriate by the Fire Marshal and relayed by emergency responders at the scene.
A Fire Drill Report (Form 7.17) shall be completed by the Building Coordinator.
The Fire Drill Report shall be placed on file in the Deputy Chief/Safety Officer, as required by the Office of Risk Management.
Fire systems found to be non-compliant shall be noted in the Fire Drill Report and reported to the Physical Plant Director for repair or corrective action.
According to the National Fire Protection Association Standard, NFPA 1, Fire Prevention Code, Section 3.2.2, “Drills shall include suitable procedures to ensure all persons subject to the drill participate.” The fire drill plan covers all persons in the building, and everyone must leave the building during the drill period. Any person failing to comply with fire drill procedures is subject to being escorted out of the building by University Police. The Deputy Chief/Safety Officer shall report incidents of employee non-compliance to the employee’s immediate supervisor for further review and corrective action. The Deputy Chief/Safety Officer or designee shall report incidents of student non-compliance to the dean of student services for consideration of corrective or disciplinary action.
This policy is distributed via the Academic Advisory Council, the Administrative Advisory Council, the University Listserv, the Student Listserv, University’s web site, and through routine communication between departments.