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Withdrawal from Courses and Resignation from the University

Withdrawal from Courses and Resignation from the University

Authority: 
Academic Affairs and Enrollment Management
Date enacted or revised: 
Enacted August 7, 2013; Revised April 2016; June 2018; August 2018


Purpose:
 
The University recognizes that students may have a need to withdraw from courses or resign from the University due to personal, medical, family, financial, or other reasons. This policy details the regulations and procedures for withdrawing from courses or resigning from the University.  A student who withdraws from all courses must resign from the University.
 
Policy:
 
  1. After the last day of late registration and through the last day to withdraw from a course as specified on the University academic calendar, a student can withdraw from a course by completing a Course Withdrawal Form with his/her advisor and submitting the completed, signed form to Student Central. The student will then be withdrawn from the course, and a grade of ‘WZ’ will be assigned. A student who is unable to visit campus to complete this process should contact his/her academic advisor for assistance.
  2. Recipients of federal financial aid who officially withdraw from a class, or who unofficially withdraw or resign by discontinuing class attendance, may be subject to repayment of all or a portion of funds received.
  3. Effective Fall 2018, the University assesses a per course withdrawal fee of $50 to all students. This per course fee will automatically be charged to the student's account when the 'WZ' grade is assigned.
    1. The following drops and withdrawals are not assessed the course withdrawal fee:
      1. Course drops during registration when withdrawal grades are not assigned
      2. Withdrawals resulting from resignation from the University (‘W’ grades)
      3. Withdrawals resulting from military activation (‘W’ grades)
      4. Withdrawals resulting from administrative action (‘W’ grades)
      5. Withdrawals from linked lab sections where no credit or grade is assigned (Ex: BIOL 225 LA - 0 credits)
    2. The amount of the per course withdrawal fee is subject to change without prior notice.
  4. A student who wishes to withdraw from all courses must resign from the University.
  5. Resignations (withdrawing from all courses) must be received in Student Central by the designated date published in the University academic calendar. A resignation form may be completed at Student Central. A student who is unable to visit campus may email, mail, or fax a signed letter of resignation with a copy of a valid photo ID to Student Central.
  6. A student who officially resigns from the University prior to a designated date will receive a grade of ‘W’ in all courses; however, if a student previously withdrew from any courses, the assigned grade of ‘WZ’ will not be replaced with a grade of ‘W’.
  7. Grades of ‘F’, ‘I’, or ‘WN’ may be recorded for students who leave the University without officially resigning by the designated deadline. A course withdrawal fee of $50 is assessed for every ‘WN’ grade assigned. This per course fee will automatically be charged to the student’s account when the ‘WN’ grade is assigned.
  8. The deadline for withdrawing from a course or resigning from the University is the last day of class for a course as specified in the University's academic calendar. After this date, a student may not withdraw from a course or resign from the University.
    1. Retroactive withdrawal after a semester ends may be permitted only by approval of an undergraduate student appeal. Information and appeal forms for undergraduates may be obtained from Student Central. A non-refundable fee must be paid prior to filing the appeal.
 
Communication:
 
This policy is communicated through the Academic Advisory Council, Administrative Advisory Council, the University Policy Page, and the Academic Catalog.
 
See also:  Withdrawal from Courses for Non-Attendance Policy