Authority: University Advancement
Date Enacted or Revised: Revised June 11, 2015; April 17, 2018; June 15, 2021; March 18, 2022
The president has delegated authority to the vice president for University advancement to approve fundraising activities for all reporting areas at McNeese State University subject to applicable laws, regulations, and policies. If a department or unit wishes to conduct a fundraising activity, the individual responsible for conducting the fundraiser should receive written permission from their administrative supervisor (dean, department head, or director). Upon the supervisor’s approval, the written approval should be directed to the vice president for University advancement for approval. The written request must include the following:
- A thorough description of the fundraising activity;
- Information about the proposed use(s) of the funds; and
- The name(s) of the individual(s) responsible for collecting the funds.
Once the fundraising activity is approved, the vice president for University advancement will assist the department/unit in the establishment of a restricted University account or McNeese Foundation account, as deemed appropriate by the vice president for University advancement in consultation with the vice president for business affairs. This account shall be used for the management and control of all funds raised and expended in connection with the fundraising activity and shall be subject to audit by the University’s internal auditor, by the Office of the Legislative Auditor, and by the McNeese Foundation’s official auditor. Throughout the course of the fundraising activity, any solicitations for donations from specific donors should be coordinated with the vice president for University advancement.
The McNeese Foundation will work together with departments and sports wishing to conduct crowdfunding projects. The crowdfunding vendor must be approved by the vice president for University advancement before crowdsourced online fundraising can begin. Campus groups must consult with the Office of University Advancement in advance when creating their project to ensure correct account information. All monies raised through crowdfunding will be deposited into a McNeese Foundation account.
This policy is distributed via the Academic Advisory Council, the Administrative Advisory Council, and the University Policies webpage.