Fundraising Policy

Policy

The president has delegated authority to the executive director of the McNeese Foundation to approve fundraising activities for all reporting areas at McNeese State University subject to applicable laws, regulations, and policies. If a department or unit wishes to conduct a fundraising activity, the individual responsible for conducting the fundraiser should receive written permission from their administrative supervisor (dean, department head, or director). Upon the supervisor’s approval, the written approval should be directed to the executive director of the McNeese Foundation for approval. The written request must include the following:

1. A thorough description of the fundraising activity;
2. Information about the proposed use(s) of the funds; and
3. The name(s) of the individual(s) responsible for collecting the funds.

Once the fundraising activity is approved, the executive director of the McNeese Foundation will assist the department/unit in the establishment of a restricted University account or McNeese Foundation account, as deemed appropriate by the executive director of the McNeese Foundation in consultation with the vice president for business affairs. This account shall be used for the management and control of all funds raised and expended in connection with the fundraising activity and shall be subject to audit by the University’s internal auditor, by the Office of the Legislative Auditor, and by the McNeese Foundation’s official auditor. Throughout the course of the fundraising activity, any solicitations for donations from specific donors should be coordinated with the executive director of the McNeese Foundation.

Communication

This policy is distributed via the University Policies webpage.