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Demotion Pay Policy

Authority: Business Affairs
Date Enacted or Revised: December 14, 2007; Revised February 2016; March 16, 2022

Purpose

The purpose of this policy is to provide information concerning classified employee demotion pay.

Policy Statement

Demotion is defined by Civil Service Rule 1.11 as “a change of a permanent or probationary employee from a position in one job to a position in another job which is assigned to a pay grade with a lower maximum.”

Applicability

This policy pertains to the demotion of classified employees for any reason under any circumstances.

Procedure

Subject to the provisions of Civil Service Rule 6.10, when an employee is demoted, their pay shall be reduced as follows:

  • If the demotion is to a job within the same schedule or to a job in another schedule with a lower maximum, their pay shall be reduced by a minimum of 7% provided that the new rate is not less than the grade minimum.

Exceptions

  • Subject to the provisions of Rule 6.29, the appointing authority may grant exceptions to Civil Service Rule 6.10 for voluntary demotions. Exceptions shall not be granted in an arbitrary or fraudulent manner. Exceptions granted shall be for voluntary demotions that are in the best interest of the University.
  • The appointing authority may waive a pay increase on promotion or reallocation for an employee who has been demoted without a decrease in pay within a six-month period.
  • The appointing authority may grant a pay increase for a reallocation for an employee who has been demoted without a decrease in pay within a six-month period provided the reallocation is documented and justified as part of a group of similar positions being upgraded as a result of a change in the memorandum of understanding or as a result of a job study.

Communication

This policy is distributed via the Administrative Advisory Council and the University Policies webpage.

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