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Demotion Pay Policy

Demotion Pay Policy

Authority: 
Business Affairs and University Services
Date enacted or revised: 
December 14, 2007; Revised February, 2016

PURPOSE
 
The purpose of this policy is to provide information concerning classified employee demotion pay.
 
POLICY STATEMENT
 
Demotion is defined by Civil Service Rule 1.11 as “a change of a permanent or probationary employee from a position in one job to a position in another job which is assigned to a pay grade with a lower maximum.”
 
APPLICABILITY
 
This policy pertains to the demotion of classified employees for any reason under any circumstances.
 
PROCEDURE
 
Subject to the provisions of Civil Service Rule 6.10, when an employee is demoted, his pay shall be reduced as follows:
  • If the demotion is to a job within the same schedule or to a job in another schedule with a lower maximum, his pay shall be reduced by a minimum of 7% provided that the new rate is not less than the grade minimum.

Exceptions

  • Subject to the provisions of Rule 6.29, the Appointing Authority may grant exceptions to Civil Service Rule 6.10 for voluntary demotions. Exceptions shall not be granted in an arbitrary or fraudulent manner. Exceptions granted shall be for voluntary demotions that are in the best interest of the university.
  • The Appointing Authority may waive a pay increase on promotion or reallocation for an employee who has been demoted without a decrease in pay within a six month period.
  • The Appointing Authority may grant a pay increase for a reallocation for an employee who has been demoted without a decrease in pay within a six month period provided the reallocation is documented and justified as part of a group of similar positions being upgraded as a result of a change in the memorandum of understanding or as a result of a job study.

COMMUNICATION
 
This communication is distributed through the Academic Advisory Council, the Administrative Advisory Council, the University Listserv, the University Policy Page, and through routine communication between departments.