Administrative and Unclassified Employee Evaluation Policy

Authority: President
Date Enacted or Revised: September 2015; Revised March 2018; January 20, 2022

Purpose

This policy demonstrates compliance with applicable criteria from the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) and the University of Louisiana System. SACSCOC requires the following:

  • Standard 4.2.c: “The governing board selects and regularly evaluates the institution’s chief executive officer.”
  • Standard 5.4: “The institution employs and regularly evaluates administrative and academic officers with appropriate experience and qualifications to lead the institution.”
  • Standard 5.5: “The institution publishes and implements policies regarding the appointment, employment, and regular evaluation of non-faculty personnel.”

Policy

The University of Louisiana System Board of Supervisors Bylaws and Rules include information about evaluations of institution presidents in Chapter III, Section IV: Role, contractual arrangements, benefits, expenses, and evaluations of presidents.

All full-time administrative and unclassified staff must be evaluated annually via an annual performance review (APR) for the Office of Human Resources and Student Employment. The APR provides a clear means:

  • for the supervisor to define the major job functions of the position to the employee;
  • for the supervisor and employee to develop a shared understanding of the work and
  • goals to be accomplished; and
  • to identify the performance and behavioral factors that will be evaluated.

Official job descriptions for University employees are available in the Office of Human Resources and Student Employment.

Additional Evaluation Measures

President’s Evaluation by the University of Louisiana System

The University of Louisiana System Board of Supervisors approves the process for the performance evaluation of presidents. The evaluation (1) fulfills the Board’s responsibility to ensure each institution is well-managed, (2) helps the president improve performance, (3) ensures sound institutional goals are being pursued, and (4) identifies areas for improving management and planning functions of the UL System.

Administrative Performance Evaluations

Administrators, vice presidents, deans, directors, and department heads are evaluated annually by peers, supervisors, their respective staff members, and others with whom they interact in performing their administrative duties. The president may require administrative performance evaluations for other employees who interact with multiple units on campus. Evaluation results are reviewed by the supervisor who then discusses results with the employee. The Office of Institutional Research and Effectiveness administers these evaluations each year and results are shared with the employee and filed in appropriate personnel files.

Dean and Department Head Evaluations

Deans and department heads are evaluated by faculty within the college/department. Evaluation results are reviewed by the vice president for academic affairs and enrollment management and shared with the respective dean. The dean, in turn, discusses results with the respective department head. The Office of Institutional Research and Effectiveness administers these evaluations each year and results are filed in appropriate personnel files.

The administrative performance evaluations and dean and department head evaluations are separate from the annual performance review for faculty. Department heads and other faculty participate in the annual performance review for faculty, but deans do not. Refer to the Faculty Evaluation Policy

Communication

New employees are informed of evaluation policies and procedures upon employment, and all employees are informed of evaluation policies and procedures just prior to evaluations being conducted. This policy is distributed via the Academic Advisory Council, the Administrative Advisory Council, and the University Policies webpage.