Administrative and Unclassified Employee Evaluation Policy

Purpose

This policy demonstrates compliance with applicable criteria from the University of Louisiana (UL) System and the following Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) Principles of Accreditation:

• Standard 4.2.c: “The governing board selects and regularly evaluates the institution’s chief executive officer.”
• Standard 5.4: “The institution employs and regularly evaluates administrative and academic officers with appropriate experience and qualifications to lead the institution.”
• Standard 5.5: “The institution publishes and implements policies regarding the appointment, employment, and regular evaluation of non-faculty personnel.”

Policy

The UL System Board of Supervisors includes information about evaluations of institution presidents in Board Rules Part Two, Chapter III, Section IV regarding the role, contractual arrangements, benefits, expenses, and evaluations of presidents.

All full-time administrative and unclassified staff must be evaluated annually via an annual performance review (APR) for the Office of Human Resources and Student Employment. The APR is intended to:

• Clearly define major job functions;
• Establish shared expectations and goals between supervisors and employees; and
• Identify performance and behavioral criteria for evaluation.

Additional Evaluation Measures

President’s Evaluation by the University of Louisiana System

The UL System Board of Supervisors approves the process for the performance evaluation of presidents (see Board Rules Part Two, Chapter III, Section IV). The evaluation (1) fulfills the Board’s responsibility to ensure each institution is well-managed, (2) helps the president improve performance, (3) ensures sound institutional goals are being pursued, and (4) identifies areas for improving management and planning functions of the UL System.

Administrative Performance Evaluations

Vice presidents, deans, department heads, and directors are evaluated annually through a process that may involve feedback from supervisors, peers, direct reports, and campus collaborators. The Office of Institutional Research and Effectiveness administers these evaluations and shares results with the employee and supervisor. Documentation is retained in the appropriate personnel files. The president may require evaluations for additional staff who serve cross-functional roles.

Dean and Department Head Evaluations

Faculty members within each academic unit evaluate their respective deans and department heads annually. Evaluation results are reviewed by the provost and vice president for academic affairs and communicated to the appropriate individuals. These evaluations are also administered by the Office of Institutional Research and Effectiveness and filed accordingly.

These administrative evaluations are distinct from the faculty annual performance review process. Department heads also participate in the annual performance review for faculty, but deans do not. Refer to the Faculty Evaluation Policy for additional information.

Communication

New employees are informed of evaluation policies and procedures during the onboarding process. All employees receive reminders of these policies prior to the evaluation period. This policy is distributed via the University Policies webpage.