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Rewards and Recognition Policy for Classified Staff

Rewards and Recognition Policy for Classified Staff

Authority: 
President
Date enacted or revised: 
Enacted May 14, 2019


PURPOSE:
 
McNeese State University fully supports and recognizes the importance of acknowledging classified employees for significant work-related accomplishments, outstanding performance and service to the University. The purpose of this policy, under the provisions of Civil Service Rule 6.16.1 for Rewards and Recognition, is to acknowledge and reward classified employees with monetary and/or nonmonetary awards, related to their accomplishments.  If rewards are monetary, such rewards shall not exceed a total of 10% of any classified employee’s base salary within the fiscal year. 
 
General Requirements
 
Rewards shall be dependent on availability of funding.  Should funding be unavailable in a fiscal year, the employee’s nomination may be submitted in a following fiscal year.
 
No classified employee shall receive a monetary award under this policy during any Performance Evaluation System (PES) rating period in which the employee has an overall rating less than “Successful”.  An employee who is “Unrated” or “Not Evaluated” may be eligible for a reward.
 
Only permanent classified employees are eligible for monetary awards under this policy.
 
Provisions
 
Depending upon available funding, McNeese State University shall present the following awards:
 
  1. Awards for Service Commitment to the University
 
This award will be given annually according to the chart below to employees for their total number of years of service, as of September 15th of each year. 
           
  • New Hires and Less than 5 years of service-MSU Lapel Pin valued at approximately $3.85
  • 5-9 years of service-MSU Lapel Pin valued at approximately $3.85
  • 10-19 years of service-MSU Lapel Pin valued at approximately $2.50
  • 20-29 years of service-MSU Lapel Pin valued at approximately $1.95
  • 30 or more years of service-MSU Lapel Pin valued at approximately $4.50
 
The service pins will be awarded by the President annually based on service information obtained through Human Resources.  Human Resources will compile a list of service award recipients each year.  No application or nomination process is required for employees to receive a pin.
 
  1. MSU Foundation Award for Excellence in Service
 
Classified employees, serving in permanent status, whose work has made a major contribution to accomplishing the department’s mission may be nominated for the MSU Foundation Award for Excellence in Service.  Recipients of the Foundation Award will receive a plaque and a one-time, lump sum adjustment, of not greater than 10% as allowed under Civil Service Rule 6.16.1 but in no case will the lump sum adjustment exceed $3,000 for this award.
 
Nominations:
 
  • All full time, permanent status, classified staff may be nominated by his/her supervisor.
  • All nomination packets will be forwarded to the appropriate division Vice President.
  • Offices in the President’s division will be included in the division of Academic Affairs.
  • The nomination packet will be limited to no more than 10 stapled pages and include the following:
  1. letter of nomination from the nominee’s supervisor (1 page)
  2. current resume/curriculum vitae of the nominee (1-2 pages)
  3. a statement by the nominee which provides supporting documentation of the nomination (1-2 pages)
  4. other items that support the nomination as deemed relevant by the nominee (1-5 pages)
 
Criteria for Nominations:
 
Criteria may include but is not be limited to the following:
 
  • Demonstrates high levels of sustained commitment to off-campus community and charitable service, including relevant service to professional organizations
  • Demonstrates high degree of professionalism and customer service
  • Significant work accomplishments related to the overall mission of the university
  • Offices held in professional associations, civil and/or community organizations
 
Division Selection Procedure:
 
  • Each Division will have a Division Selection Committee consisting of three to five classified staff members.  The Vice President of each division will appoint committee members and a chair. 
  • Each division’s selection committee may submit only one nominee for the award.  The Division Selection Committee chair will forward the nomination packet of the selected nominee to the Provost.
  • In any given year, a Division Selection Committee may elect not to submit a nominee for the award. 
 
University Selection Procedure:
 
  • A University Selection Committee will be formed consisting of the most recent recipient of the award, a classified staff member from each division appointed by the division Vice President and the President.  The most recent recipient of the award will serve as the chair of the University Selection Committee.  In the event the most recent recipient is no longer employed at MSU, the Provost will appoint the chair of the committee.  The chair shall appoint a recording secretary.
  • No person shall service on both the division selection committee and the university selection committee.
  • After reviewing nominee’s packets, the committee will submit the name of the selected recipient to the Provost who will forward to the President.  In any given year, the University Selection Committee may elect not to present an award for the year.
 
The President will recognize the recipient of the MSU Foundation Award for Excellence in Service during the Fall Faculty/Staff Retreat by presenting the monetary award applicable and a plaque.
 
Schedule for Selection:
 
November 15 – The President officially calls for nominees.
           
February 15 – Nomination packets are submitted to the appropriate division Vice President.
 
March 1 – Each Vice President will appoint their Division Selection Committee and submit the names to the Provost. Each Vice President will submit the name of the classified staff member selected as the division representative for the University Selection Committee.
 
March 10 – Each division Vice President will notify division selection committee members of nominations received and will set a date for the committee to meet.
 
April 10 – The Provost will notify classified staff of their appointment to the university selection committee.
           
April 10 – The chair of each division selection committee will forward the selected nominee’s packet to the Provost.
 
          April 20 – University selection committee will convene.
 
May 15 – University selection committee forwards its recommendation to the Provost, who in turn forward the name to the President.
 
If university offices are closed on any of the above dates, the next date that offices are open will become the deadline.     
 
Communication
 
This policy will be posted hard copy in the Human Resources Office, on the MSU General Policy Page, on the Human Resources Tab of the MyMcNeese Portal and through departmental distribution.  Awards received will also be posted in the same manner.