Authority: Business Affairs
Date Enacted or Revised: Revised February, 2016
The purpose of this policy is to provide information regarding University purchasing procedures and requirements.
POLICIES AND PROCEDURES
An emergency purchase of supplies on a non-recurring nature of $100 or less may be paid with Petty Cash with prior approval of department head. All other purchases must be paid by a Purchase Order or by the LaCarte Purchasing Card. The University will assume no other obligation. Employees making purchases without using a Purchase Order or LaCarte Purchasing Card may be required to personally pay for the purchase. Purchasing policies and procedures apply uniformly to all funds administered by the University.
All purchase requisitions are entered electronically in the Banner system. Each requisition is approved by the appropriate budget authority and then forwarded to the Purchasing Department for processing. A valid Purchase Order must be prepared before any order can be placed. A requisition does not serve as an order.
LaCarte Purchasing Card
The LaCarte Purchasing Card is a credit account issued in an employee’s name. The account is the direct liability of the State and is paid by McNeese. The LaCarte Purchasing Card enables employees to purchase items with the convenience of a credit card, while providing a means of maintaining control over purchases. The use of LaCarte Purchasing Card can improve efficiency and effectiveness by reducing costs associated with processing purchases and payments and will allow for the receipt of goods on a timely basis. Employees issued the LaCarte Purchasing Card must use the card responsibly within the State’s LaCarte Purchasing Card policy. Employees may obtain more detailed information regarding the appropriate use of the LaCarte Purchasing Card from the Purchasing Department or from the Division of Administration website at http://www.doa.la.gov/Pages/osp/Travel/lacartepcard.aspx
This policy is distributed via the Academic Advisory Council, the Administrative Advisory Council, the University Listserv, the Student Listserv, University’s web site, and through routine communication between departments.