Candles/Open Flame Devices Policy

Purpose

This policy establishes guidelines and procedures for the use of open flame devices on University property to ensure safety and compliance with fire regulations.

General Policy

The use of candles, incense, potpourri, and other open flame devices—including lamps and lanterns—is prohibited in academic buildings, offices, and residence halls, except as specified in this policy.

Exceptions and Permit Requirements

Candles and open flames are prohibited in all buildings and dorms, except when authorized by an Open Flame Permit or Blanket Open Flame Permit (see Section 7 of Safety Manual). The only permitted indoor use of an open flame is for food warming, such as sterno flames in appropriate containers.

For outdoor open flame use on campus, including cooking or BBQs, an Open Flame Permit must be submitted to the Office of Environmental Health and Safety at least 10 days prior to a single-day event. For multi-day events, organizers must submit a Blanket Open Flame Permit.

The original permit will be reviewed, modified if necessary, and approved or denied by the Office of Environmental Health and Safety. A copy will be returned to the applicant and must be on-site for inspection by police, fire, or facilities personnel. An approved copy will also be stored in the Environmental Health and Safety SharePoint.

Guidelines for Approval and Use

All approved open flame use must adhere to strict safety guidelines. Open flames must be constantly supervised and never left unattended. An approved fire extinguisher must be immediately available, with at least one trained individual present to act as a fire watch. Open flame devices must be securely supported in a non-combustible holder and positioned on stable surfaces, away from windowsills or any areas where the flame could come into contact with combustible materials, including curtains and draperies. A minimum clearance of three feet must be maintained between open flames and any flammable objects.

Additionally, open flames must not be placed in areas where occupants are standing in aisles or exits, nor should they be positioned near heat or smoke detectors or sprinkler heads in a manner that could activate them. Open flame devices are to be ignited only during the approved event and must be immediately extinguished upon its conclusion. These measures ensure compliance with fire safety regulations and mitigate risks associated with open flame usage on campus.

Communication

This policy is distributed via the University Policies webpage.