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Facilities Use Fee Guidelines and Rates

We Change Lives

Things you should know about the Facilities Use Fee:

  • In some situations, a Facilities Use Fee is assessed when campus facilities/venues are used for a special event, lease or rental.
  • The main test for determining whether or not the use fee is assessed comes from the State of Louisiana Constitution Article 7, Section 14(A) which prohibits the use of public facilities for private or personal gains without the assessment of a use fee.
  • The use fee simply grants an event organizer the permission to use a campus facility for the duration of a special event, lease or rental.
  • Only the President can waive or reduce a use fee.
  • Fees are not refundable.
  • McNeese State University is not responsible for any loss of revenue sustained by the event organizer in the case of a cancellation by the university.
  • An event coordinator may be charged a use fee retro-actively for last minute changes or upon discovery of a special event which purported to be something completely different from the original request.
  • All fees and charges will be invoiced by MSU Administrative Accounting.
  • Leases and rentals are handled separately.
  • See the Facilities Use Policy for complete information.

Collections and Deposits

(Subject to change)

  • For most venues, use fees collected will be deposited in the University’s general rental account.
  • For some venues, those with a very high level of maintenance activity, use fees collected will be deposited in a specific restricted use account.
  • Any additional charges collected with the use fee will be deposited into the accounts from which disbursements are made:
    • Security charges – deposited in University Police account
    • Custodial charges – deposited in Building Maintenance account
    • Grounds charges – deposited in Grounds account
    • Food Services – paid directly by organizer to the University’s current food service contractor
    • Housing Services – paid directly by organizer to the University’s current housing management contractor
    • Other services – deposited into the account specified by the person who assessed the charge (eg: for a lifegaurd, the deposit is made to Rec Complex because they pay the lifeguard)

Facility Use Rates and Venue Coordinators

Building Room or Area Hourly Rate (Without Technology) Daily Rate (Without Technology) Hourly Rate (With Technology) Daily Rate (With Technology) Venue Coordinator Campus Phone
Burton Business Center Conference $40/hour $200/day $60/hour $300/day Sarah Leonards Candace Townsend 475-5514 475-5635
F. G. Bulber Auditorium Auditorium $400/hr $2,000/day Assessed separately based on needs of event Assessed separately based on needs of event Brook Hanemann 475-5123
Jack V. Doland Field House Cowboy Room
(SW Corner of Stadium)
Internal Use Only Internal Use Only Internal Use Only Internal Use Only Michael Johnson
Cathy DeVillier
475-5235
475-5563
Jack V. Doland Field House Endzone Room
(2nd floor)
Internal Use Only Internal Use Only Internal Use Only Internal Use Only Michael Johnson
Cathy DeVillier
475-5235
475-5563
Farrar Hall Baker Auditorium $40/hour $200/day $50/hour $250/day Candace Tolbert 475-5432
Farrar Hall Frasch (old) Auditorium, Room 130 $40/hour $200/day Not Available Not Available  Candace Tolbert 475-5432
Frasch Hall Frasch (new) Auditorium, Room 101 $40/hour $200/day Not Available Not Available Dr. Harry Meyer 475-5671
Gayle Hall Auditorium, Room 104A/104B $40/hour $200/day $50/hour $250/day Judy Leger 475-5690
Gayle Hall Annex Food Service Lab/Demo Restaurant $60/hour $300/day Not Available Not Available Judy Leger 475-5690
Holbrook Student Union
(Old Ranch)
“Old Ballroom” Function Area
(Between Cafeteria & Computer Lab)
$40/hour $200/day Assessed separately based on needs of event Assessed separately based on needs of event Laurie Williams 562-4212
Holbrook Student Union
(Old Ranch)
La Jeunesse Room $40/hour $200/day $60/hour $300/day Laurie Williams 562-4212
Juliet Hardtner Hall Stokes Auditorium, Room 105 $50/hour $250/day $60/hour $300/day Linda Burnett 475-5820
Stream Alumni Center Memorial Lounge $100/hour $500/day $125/hour $625/day Jackie Adams 475-5232
Student Union Annex
(New Ranch)
Atrium $40/hour $200/day Not Available Not Available Laurie Williams 562-4212
Student Union Annex
(New Ranch)
Parra Ballroom $250/hour $1,250/day Assessed separately based on needs of event Assessed separately based on needs of event Laurie Williams 562-4212
Building Room or Area Hourly Rate Daily Rate Camp Use Restrictions Venue Coordinator Contact Number
HHP ARENA (Main Arena) internal use only
HHP VB-ARENA (Practice Facility/VB Arena) internal use only
HHP KLECKLEY (Kleckley Room) Internal Use Only
Rec Complex Aerobics Room $25/hour (2 hour minimum) $125/day $5/camper per day (all access) Aerobics rooms are not soundproofed, only one group can use a room at a time Randy Cooper 475-5381
Rec Complex Pool $50/hour (2 hour minimum) $350/day $5/camper per day (all access) Other charges will be applied Randy Cooper 475-5381
Rec Complex Ward Arena (Non-Exclusive Use) $20/hour per court $100/day per court Must be exclusive use Non-Exclusive Use: Different groups may use different courts at the same time Randy Cooper 475-5381
Rec Complex Ward Arena (Exclusive Use)  $75/hour (2 hour minimum) $500/day $5/camper per day (all access) Exclusive Use: No other events allowed to take place. All courts and support space included Randy Cooper 475-5381
Classroom Size Hourly Rate (Without Technology) Daily Rate (Without Technology) Hourly Rate (With Technology) Daily Rate (With Technology)
Small (Capacity 0-15, inclusive) $25/hour $125/day $35/hour $175/day
Medium (Capacity 16-30, inclusive) $30/per hour $150/day $40/hour $200/day
Large (Capacity 31 & above) $40/per hour $200/day $50/hour $250/day


Location Subject Venue Coordinator Contact Number
Burton Business Center Business Classrooms Sarah Leonards 475-5514
Drew Hall/ETL Technology Classrooms 475-5875
Farrar Hall Education Classrooms Candace Tolbert 475-5432
Frasch Hall Biological Sciences Classrooms Dr. Harry Meyer 475-5671
Gayle Hall Agricultural Sciences Classrooms Judy Leger 475-5690
Kirkman Hall Math Classrooms Dr. Karen Aucoin 475-5789
Shearman Fine Arts Center Performing Arts Classrooms Libby Looney 475-5027
Shearman Fine Arts Center Visual Arts Classrooms Elizabeth Pullin 475-5060
Area Room No. Hourly Rate Daily Rate
Band Hall Band Rehearsal Room $250/hour  $1,250/day
Abercrombie Gallery Rm. 125 $175/hour     $875/day 
Recital Hall, 2nd floor Rm. 206 $175/hour    $875/day
Choir Room/Organ Room Rm. 224 $175/hour   $875/day
Black Box Theatre Currently Unavailable $200/hour     $1,000/day
Ralph Squires Recital Hall Currently Unavailable $200/hour     $1,000/day
Tritico Theatre Rm. 100 $300/hour    $1,500/day
Tritico Theatre Lobby Rm. 100 Lobby $50/hour $250/day
Grand Gallery N/A $175/hour $875/day
Grand Gallery Mezzanine N/A $175/hour $875/day
Dressing Rooms and Green Room Rm. 104 $50/hour $250/day
Rehearsal Room Rm. 207 $175/hour $875/day
Rehearsal Room Rm. 208 $175/hour $875/day

Please contact venue coordinator Libby Looney at 475-5027 for more information
Room Description Half Day Full Day
Willis Noland Conference Room, 2nd Floor Conference Room with Technology $920 $1200
Kitchen Located on West End of Willis Noland Conference Room $150 $300
Mtg. Rm. B, 2nd Floor Conference Room with Technology $170 $280
Mtg. Rm. C, 2nd Floor Conference Room with Technology $170 $280
Mtg. Rm. D, 2nd Floor Conference Room with Technology $170 $280
Mtg. Rm. E, 2nd Floor Conference Room with Technology $170 $280

Please call 562-4624 to schedule this venue
Area Listing Location Daily Rate Venue Coordinator Contact Number
Joe Miller Ballpark (BASEBALL) Common St. at Cowboy Dr. $1,000/day Michael Johnson 562-5242
Cowboy Stadium (CWBYSTADM) Blue & Gold Dr. $2,500/day Michael Johnson 562-5242
Intramural Fields (INTRAMURAL) Common Street $150/with lights
$75/without lights
Randy Cooper 475-5381
Football Practice Fields (PRCTFIELDS) Touchdown Dr. Internal Use Only Michael Johnson 562-5242
Cowgirl Field (SOCCERFLD) Hodges St. $500/day Michael Johnson 562-5242
Cowgirl Diamond (SOFTBALL) Hodges St. $1,000/day Michael Johnson 562-5242
Nancy Hank Tennis Complex (TENNISCRTS) Across from Rec Complex $500/day Randy Cooper 475-5381
Nancy Hank Tennis Complex (TRACKFIELD) Blue & Gold Dr. $500/day Randy Cooper 475-5381
Area Listing Location Hourly Rate Daily Rate Venue Coordinator Contact Number
Frasch Yard (FRYARD) Yard Between Frasch and Kaufman $75 $375 Laurie Williams 562-4212
Parking Lot A (PRKG-A) Lot A, McNeese Street $75 $375 Michael Johnson 562-5242
Quadrangle (QUAD) Are Between New Ranch, Kaufman, BBC, Farrar, & Memorial Gym $175 $875 Laurie Williams 562-4212
Speaker’s Platform (SPKR) Southeast Quadrant of the Quad $95 $475 Laurie Williams 562-4212
Tailgating N/A Parking Lots Around Cowboy Stadium $95 $475 Michael Johnson 562-5242
Robert Noland Alumni Pavilion N/A South of Stream Alumni Center Not Available $400 Jackie Adams 475-5232
Building Room Hourly Rate (Without Technology) Daily Rate (Without Technology) Daily Rate (With Technology) Daily Rate (With Technology) Venue Coordinator Contact Number
Burton Business Center Room 129 $25/hour $125/day Not Available Not Available Candace Townsend 475-5635
Business Conference Center CFCT MTGRM $40/hour $200/day Not Available Not Available Candace Townsend 475-5635
Drew Hall Room 117 $25/hour $125/day Not Available Not Available 475-5875
Drew Hall Room 235 $25/hour $125/day Not Available Not Available 475-5875
Farrar Hall Room 100 $25/hour $125/day Not Available Not Available Candace Tolbert 475-5432
Farrar Hall Room 316 $25/hour $125/day Not Available Not Available Candace Tolbert 475-5432
Holbrook Student Union Executive Meeting Room Internal Use Only Internal Use Only Internal Use Only Internal Use Only Laurie Williams 562-4212
Juliet Hardtner Hall Room 118B $25/hour $125/day Not Available Not Available Linda Burnett 475-5820
Juliet Hardtner Hall Room 303 $25/hour $125/day Not Available Not Available Linda Burnett 475-5820
Juliet Hardtner Hall Room 316 $25/hour $125/day Not Available Not Available Linda Burnett 475-5820
Kaufman Hall 562-4212 $25/hour $125/day Not Available Not Available   Liz Fuselier 475-5192
Kirkman Hall Room 227 $25/hour $125/day Not Available Not Available Dr. Karen Aucoin 475-5789
Stream Alumni Center Board Room $60/hour $300/day Not Available Not Available Jackie Adams 475-5232
Student Union Annex
(New Ranch)
Mariner Room $25/hour $125/day $35/day $175/day Laurie Williams 562-4212
Student Union Annex
(New Ranch)
Mariner Room $30/hour $150/day $40/day $200/day Laurie Williams 562-4212