Additional Charges

We Change Lives

Charges for Security at Special Events

for regular MSU security personnel

$36.50/hour/officer, minimum 4 hours 

  • all security personnel are arranged and scheduled by MSU Police
  • if outsourced to a securityfirm, charges could be higher
  • an event coordinator or organization may NOT provide its own security in lieu

Charges for Custodial Services at Special Events

Regular time

$22.50/hour/person, minimum 2 hours

Overtime

$24/hour/person, minimum 2 hours

  • all custodial personnel are arranged and scheduled by the University’s current janitorial service provider
  • an event coordinator or organization may NOT provide its own cleaning crew in lieu
  • overtime rate applies when personnel have reached 40 working hours in one week

Charges for Preparation of Grounds for Special Events

Grounds preparation is handled on a case-by-case basis

  • An estimate will be provided to the event coordinator during the reqest process and stated as such in the notes; the event coordinator or organization must realize that final charges after the event may be greater than estimated
  • Each outdoor venue has its own unique characteristics, limitations, and routine maintenance/prep schedules
  • A routine field prep will generate a charge if it is requested out of season
  • Weather can impede or ruin grounds preparation; MSU will not be held responsible for bad weather

Charges for Food Services for Special Events

Food service must be negotiated directly with the food service provider

  • The University’s current food service provider has the right of first refusal on all events held on campus that will include catering; catering contractors cannot be approached and/or engaged until the university’s food service contractor has been contacted by the organizer and turns down the job
  • The current food service provider holds the liquor license for the campus; as a result, any alcoholic beverages must be dispensed by the university’s food service provider. If the university’s food service provider does turn down the job, then no alcoholic beverages will be allowed during the event
  • The university will not collect for these charges; you will need to pay the food service directly according to their terms of contract

Charges for Housing Services for Special Events

Housing must be negotiated directly with the university’s housing management company

  • University Services will relay your request to Housing
  • The university will not collect for these charges; you will need to pay the management company directly according to their terms of contract

Charges for Other Services and Personnel

Determined by the department having responsibility for the venue

  • “Other Services and Personnel” covers any item not defined above for which a cost must be passed on to the organizer
  • Examples include, but are not limited to: lifeguards, proctors, event workers, theatrical production assistants, technical directors, greeters, etc.)