1.03 Hazard Control Program – General Safety Program

Vice President of Business Affairs

Office of Environmental, Health, Safety & Hazardous Waste

Posted On: June 27, 2013 |


  1. Inspections are used to detect and eliminate any actual or potential hazards that could lead to accidents or incidents. Inspections should detect unsafe conditions and unsafe practices with a determination on appropriate remedial action.


  1. Building inspections should be performed at least once per quarter during the calendar year.
  2. The Facility Safety Inspection Checklist (Section 7: Forms) and Hazard Control Form HA-1-90 (Section 7: Forms) should be used to document any findings.
    1.   A suggested Laboratory Inspection Checklist may be found in Section 7: Forms. However, it may be necessary to utilize a site-specific special inspection checklist based on the potential hazards in the area.
  3.   Inspections by outside agencies such as DEQ, ORM, or the Office of the State Fire Marshal are conducted at their discretion, or upon request from individuals inside and outside of the university.


  1. Deans and Department Heads are responsible to assign personnel to assist the building coordinator with inspections.
  2. Should more than one department occupy space in a building, one or more persons may be assigned to do the inspection. A team approach is encouraged.
  3. Departmental personnel shall perform specific inspections of areas including but not limited to laboratories, shop areas and studios on a periodic basis.


  1. All findings should be noted on the checklist and hazard control log.
  2.   A copy of the findings should be sent to the appropriate Dean (s) and Department Head (s) for departmental filing.
  3.   Original building inspection forms, a copy, or a fax will be sent to the EHS/HW Officer for retention for 3 years.
  4.   All other inspection forms will be retained within each originating department.
    1.   Inspection records are subject to review by the Environmental, Health, Safety and Hazardous Waste Officer.
  5.   Inspectors who, in the normal course of inspection, find empty extinguishers, leaking sprinkler heads/valves, broken smoke/heat detectors, etc., shall report same to Physical Plant personnel immediately for repair or replacement.

Corrective Action

  1. Suggested corrective action to notated deficiencies should accompany the findings. These may include temporary, as well as long-term solutions.
  2.   A copy of the suggested corrective actions should be sent to physical plant personnel to be turned into work orders for maintenance personnel.

Document Details

Issue Date: 02/27/04
Review Date: 03/15/2021
Revision NO: 1.0
Revision Date: 06/12/09
Revision Note: Under “Findings”- wording changes under #3