1. Commitment to Privacy
McNeese State University (McNeese or “University”) is committed to maintaining the privacy and security of any collected confidential or highly sensitive personal information. This policy has been adopted to address the collection, use, and dissemination of personal information by McNeese. This policy is subject to change over time, as the technologies utilized to provide services via the Internet continue to develop and evolve. Despite changes in technology, any alterations to this policy will not affect the University’s commitment to privacy.
2. General Statement
This policy applies to all information digitally collected by or submitted to McNeese. The University receives information via two primary methods:
- Information collected automatically via websites
- Information voluntarily provided by the user in order to receive information and/or services (via web forms and email).
3. Information Collection
3.1 Automatic Collection
If a user has not taken specific steps to anonymize their personal web traffic (e.g. apply mechanisms such as the Google Analytics Opt-out Browser Add-on that disable the collection of data for analytical purposes), official McNeese websites may collect certain information automatically. This information includes, but is not limited to:
- User’s Internet protocol (IP) address
- Internet service provider
- Operating system
- The time and date of the visit
- The site from which the user visited
- Cookie information (if applicable)
3.2 Voluntary Submission
In order to provide information and/or services, McNeese may request users to provide personal data, some of which may be personally identifiable information. Information such as name, date of birth, email address, etc. can be collected via voluntary submission of an email or web form to a McNeese entity.
4. Information Use
Any information submitted to McNeese voluntarily in order to receive services and/or information will only be utilized to conduct official university business. McNeese may disseminate voluntarily submitted information to third parties and offices/departments within the University to the extent necessary in order to provide the requested services and/or information. McNeese may also disseminate such information if required by applicable law-enforcement agencies.
McNeese will not disclose any information submitted voluntarily for reasons other than mentioned above, without clear notice and the opportunity to opt-out or otherwise prohibit such uses. McNeese will never sell or trade voluntarily submitted information to other entities unless a prior consent has been obtained and/or such information is being shared in response to a subpoena, court order, or legal process.
There is no legal requirement for a user to provide any information to McNeese. However, without certain information, McNeese websites and services may not function as intended and features may be inaccessible.
6. External Links
7. Data Security
McNeese implements stringent security measures wherever possible to promote confidentiality, integrity, and availability of any information in the possession of the University. McNeese websites that allow users to submit information voluntarily utilize encryption to prevent third-parties from viewing the submitted data. Personal information voluntarily submitted via email cannot leverage encryption in most cases, and thus email is not a mechanism that McNeese will recommend for submitting confidential and/or personal data. Users that submit unsolicited confidential and/or personal information via email must do so at their own risk.
While the security of user data is of the utmost importance to McNeese, due to the nature of Internet communications, no data transmission over the Internet can be guaranteed to be completely secure. Any information transmitted to McNeese by the user is done so at the user’s own risk. Once the information is received by McNeese, the University will make every effort to ensure the security of data on the McNeese systems.
8. Individuals in the European Economic Area and GDPR
Individuals in the European Economic Area have rights under the General Data Protection Regulation (GDPR), and should be aware that information collected by McNeese websites or online applications will be processed in the United States. Individuals in the European Economic Area should refer to the European Economic Area Privacy Notice, which supplements this Privacy Notice.
9. Contact Information
If you have any questions about this privacy statement or if you would like to report an issue or complaint, please contact the Chief Information Technology Officer at firstname.lastname@example.org.