This policy describes University requirements for student employment.
University students are not allowed to work without approval from the Office of Human Resources and Student Employment. Prior approval is required from the dean (director in non-academic areas) to employ all students (fall, spring, or summer) who are paid from a departmental budget. Students are not permitted to work during times when they have classes scheduled; attendance will be closely monitored (exceptions include early dismissal and class cancellation).
Work Study: These students must be enrolled for at least six credit hours during the fall and spring semesters, and they must be enrolled for at least three credit hours in the summer session to qualify for summer employment.
Departmental Student Budget: These students must be enrolled for at least six credit hours during the fall and spring semesters. Departmental budget students do not have to enroll in the summer session, but they must be already enrolled for at least six credit hours for the fall semester to qualify for summer employment.
Graduate Assistant: These students must be enrolled for at least six credit hours during the fall and spring semesters, and they must be enrolled for at least three credit hours in the summer session to qualify for summer employment.
The enrollment and attendance of each student will be closely monitored to check for student employment eligibility. It is the responsibility of the student to inform the respective supervisor if enrollment status falls below what is required for the semester. It is the responsibility of the supervisor to inform the Office of Human Resources and Student Employment if enrollment status is not maintained. A student’s employment will be terminated if this status is not maintained, with limited exceptions approved by the student employment administrator.
Prior to beginning student employment:
Departments who pay student employees from their departmental budget must verify that they have a completed I-9 form on file with the Office of Human Resources and Student Employment before allowing them to begin work. Departments who fail to comply with this policy may lose their student employment funding or their ability to hire student employees.
Any exceptions to the above rules regarding US and international students must be in writing and approved by the student employment administrator.
This policy is distributed via the University Policies webpage.