Mandatory 2016/2017 Annual Clery & CSA Training 

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PRESENTED BY YOUR MCNEESE STATE UNIVERSITY POLICE DEPARTMENT Ð 24 HOURS-A-DAY 337-475-5711 
YOUR JOB AS BEEN DETERMINED TO BE A CAMPUS SECURITY AUTHORITY 
(CSA) POSITION, MAKING THIS TRAINING A MANDATORY ANNUAL 
REQUIREMENT. 
RULE OF 
THUMB 

The focus of this training and your statutory 
duties as a Campus Security Authority (CSA) 
might sometimes seem complicated even 
daunting. 

 

However, the simplest Rule of Thumb to 
follow is that if you See It, Hear It then 
Report it immediately to the University 
Police Dispatch 24 hours-a-day. 

 

CSAÕs are not required to interpret a crime 
report, or even judge whether it may be 
valid or not. But, if you receive a report of 
criminal activity or observe a crime, then if 
you report that information to University 
Police your responsibility has been 
completed. 

 

Our first goal is always the safety of a crime 
victim and to ensure that they receive the 
support services, medical treatment or 
victim assistance they deserve. 

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UNIVERSITY POLICE OPERATE 24 HOURS-A-
DAY/365 DAYS-A-YEAR. YOU CAN ALWAYS CALL 
OUR DISPATCH CENTER AT ANYTIME. 


In April, 1986 Jeanne Clery 19 years-old, was raped and murdered 
in her dorm room at Lehigh University. Her assailant, who is 
spending life behind bars without parole, was also a student at 
the school whom Jeanne did not know prior to the attack. 

 

Prior top this attack other assaults had occurred in and around 
her dorm room complex. There has been a rapid increase of 
violent and non-violent incidents on campus; while crimes were 
being reported to campus authorities, administrators often failed 
to provide adequate warnings about those incidents, and there 
were no uniform laws mandating them to do so. 

 

The Jeanne Clery Disclosure of Campus Security Policy and 
Campus Crime Statistics Act (Clery Act) of 1991 was enacted in her 
memory by Congress. The Act required colleges and universities 
to disclose their security policies, keep a public crime log, publish 
an annual crime report and provide timely warnings to students 
and campus employees about a crime posing an immediate or 
ongoing threat to students and campus employees. The law also 
ensures certain basic rights for victims of campus sexual assaults 
and requires the U.S. Department of Education to collect and 
disseminates campus crime statistics. The Act has since been 
amended several times. 

Overview 
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The goal of the Clery Act is to ensure students, prospective 
students, parents and employees have access to accurate 
information about crimes committed on campus and campus 
security procedures. 
"A personal note about Jeannie...she was your typical 
freshman. She was a good student, well-liked, and a tad shy, 
but social. She was pretty, athletic, and had an infectious 
laugh. She was slightly a tomboy, and obviously grew up in a 
house with two brothers as she didn't take much crap from her 
guy friends and could have probably beat most of us in an arm 
wrestle. She was our friend, my occasional date, a great person 
to hang out with, just one of our group. [She was] special..." - 
Andy Cagnetta, Friend of Jeanne 
"Jeanne loved Lehigh and she loved her Lehigh friends. I was 
pleased to see her growing into a mature young woman. 
Jeanne would tell me stories of her time at Lehigh, like being 
thrown upside down in a trash barrel, and I would say 
kiddingly, 'Were you in slacks?' 'Of course I was, Mom.' And she 
loved going to Phi Sig Fraternity, her favorite fraternity. Jeanne 
was so sweet and beautiful (more beautiful inside) but also 
strong and fun loving. She was joy, total joy." - Connie Clery, 
Jeanne's mother 
Overview 

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The 

Clery Act 

 

Information disclosed under the Clery Act 
can assist students and parents in making 
decisions which affect their personal safety. 

 

Each college and university is responsible for establishing appropriate procedures 
to implement these requirements. 

 

The can learn more about the Clery Act at: 

http://www.mcneese.edu/police/clery_act 

 

The McNeese State University Annual Security Report (ASR) is available at: 

http://www.mcneese.edu/f/c/1ad39649 

 

Additional information about Campus Security AuthorityÕs is located on-line at: 

http://www.mcneese.edu/police/campus_security_authority_csa 

Overview 
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Introduction & Contents 06 Slides 
Lesson 1: Clery Act Overview 06 Slides 
Lesson 2: Campus Security Authority 07 Slides 
Lesson 3: Responsibilities and Reporting 11 Slides 
Lesson 4: Review and Guidance 04 Slides 
Table of Contents 

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Lesson 1: 

Clery Act Overview 

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Lesson 1: Clery Act Overview 
What is the Clery Act? 
¥The Act requires institutions of higher 
education receiving federal financial aid to report 
specific crime statistics on campus and provide safety and crime 
information to members of the campus community. 
¥The law is tied to federal student financial aid programs and requires colleges 
and universities to make timely warnings, emergency notifications, and provide 
annual information about campus crime statistics and security policies. 
¥Violators can be ÒfinedÓ up to $37,000 per incident by the U.S. Department of 
Education, the agency charged with enforcement of the Act. 



Why the Concern about Crime Reports? 
¥Many crimes, especially sexual assaults, are not 
always reported to police. 
¥Nationwide it is estimated by the Federal Bureau 
of Justice Statistics that up to 42% of serious 
violent crime (defined as rape or sexual assault, 
robbery, or aggravated assault), is not reported to 
the police. 
¥The Clery Act requires that we gather and publish 
crime data from multiple sources (including 
Campus Security Authorities) to ensure that 
students and others know about potential 
dangers on campus. 


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Lesson 1: Clery Act Overview 


Requirements of the Clery Act 
. Disclose, collect, classify and count crime reports and statistics 
. Identify & Train Campus Security Authorities. About 400 at McNeese. 
. Issue Crime Alerts - timely warning for any Clery Act-specified crime that 
represents an ongoing threat to the safety of students or employees. 
. Issue Emergency & Timely Warning Notifications upon confirmation of 
significant emergency or dangerous situations or ongoing threats. 
. Publish Annual Security Report (ASR) 
. Submit Crime Statistics to Department of Education. 
. Maintain a publicly available daily crime log 
. Implement missing student notification procedures 
. Maintain Fire Safety information - including fire log, annual fire report 
with statistics and policy statements. 


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Lesson 1: Clery Act Overview 


Requirements of the Clery Act 
Requires institutions to report (annually and on-going) 
the following: 
¥Where crimes occurred 
¥Type of crimes reported 
¥Track the number of selected arrests by crime type. 
¥Employees and students are notified by October 1 of each year that the 
campus annual security report is updated and available. 
¥The McNeese State University Annual Security Report is available on-
line at: http://www.mcneese.edu/f/c/1ad39649 
¥The current report is the 2016 Report which was Published September 29, 2016, 
covering crime data reported during calendar year 2015. 




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Lesson 1: Clery Act Overview 
Review 
¥Many crimes, especially sexual assaults, are not always reported to the police. 
¥McNeese has a low incidence of sex crimes as well as felony crimes in part because the campus has 
a high number of commuter students and a low number of dormitory residents. 


¥The Clery Act requires institutions of higher education receiving federal financial 
aid to report specific crime statistics on campus and provide safety and crime 
information to members of the campus community. 
¥Each campus is responsible for establishing appropriate procedures to implement 
these requirements. 
¥Employees and students are notified by October 1 of each year that the campus 
Annual Security Report (ASR) is updated and published on the police web page. 
¥University Police also publishes an Annual Update Report which provides not just 
specific crime data but also information on the activities of and services provided 
by the police department. 
¥This can be downloaded from the University Police web page at mcneese.edu/police 




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Lesson 1: Clery Act Overview 
Lesson 2: 

Campus Security Authority 

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What is a Campus Security Authority? 
The Clery Act requires that we gather and publish 
crime data from multiple sources, including 
Campus Security Authorities. 
The law defines 4 categories of a Campus Security Authority: 
¥University Police 
¥Non-police security staff responsible for monitoring University property 
¥People/Offices designated under our policy as those to whom crimes should be 
reported 
¥ÒOfficials with significant responsibility for student and campus activitiesÓ 
¥Faculty are exempt unless the faculty member serves as an Advisor to a club or 
organization on campus. 
¥Cafeteria staff, Maintenance & Facility workers, and clerical staff are not CSAÕs. 


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Lesson 2: Campus Security Authority 
How is a campus official designated as a 
Campus Security Authority (CSA)? 
CSAs are defined by job function and not by title. 
Functions 
A CSA is anyone who has significant responsibility for student AND campus 
activities. This may be ÔYOU.Ó 
The law defines "significant responsibilityÓ broadly and includes, but is not 
limited to: 
¥Student Housing 
¥Student Discipline and Campus Judicial Proceedings 
¥Student Organization Advisors 
¥Approximately 400 McNeese State University employees are defined as CSAs. 
Paid and un-paid students greatly add to this total. 


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Lesson 2: Campus Security Authority 
Who are CSAs? 

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Lesson 2: Campus Security Authority 
CSA Reporting Exemptions 
1. Licensed professional mental health counselors 
2. Pastoral counselors (employed by a religious organization to provide confidential 
counseling) and are working within the scope of their license or religious assignment. 
Although licensed professional mental health and pastoral counselors are exempt from Clery 
Act requirements, the University encourages such counselors to tell victims about the 
Confidential Reporting Process if, in their judgment, it is appropriate to discuss crime reporting 
with this client 
A confidential report of a crime can be made to the University 
Police on-line using the Silent Witness Program: 
https://www.mcneese.edu/police/silent_witness_form 
Victims have the option of reporting crimes confidentially to a CSA. This means the University 
will keep a record that a crime occurred but will not publish any identifying information. 
Reports filed in this manner are counted and disclosed in the annual crime statistics. 
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Lesson 2: Campus Security Authority 
What If The Person Reporting the Crime to Me is in Imminent Danger? 
If the person reporting the crime is on campus and is imminent danger or harm: 
1.Obtain the cell phone number and/or campus extension. 
2.Confirm their location. 
3.Call University Police from any campus extension and dial 9-1-1. This call will go directly 
to the University Police Dispatch Center. 
4.If you only have a cell or are on a non-campus phone extension, 9-1-1 and request the 
McNeese State University Police Department when the 9-1-1 operator comes on the line. 
5.Tell the person who reported their dangerous situation to you to also dial 9-1-1 just as 
you are doing. 
If the incident is occurring off campus: 
1.Dial 9-1-1 using your cell phone or off campus phone. 
2.Tell the person reporting their dangerous situation to you to also dial 9-1-1 so that local 
law enforcement and emergency services can be dispatched to their location. 


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Lesson 2: Campus Security Authority 

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Review 
¥CSAs are defined by job function and not by title. 
¥A CSA is anyone who has significant responsibility for student AND campus 
activities. 
¥Examples of CSAs include Deans, Student Housing Staff, Athletic Coaches, and 
Student Coordinators and Advisors. 
¥Faculty who are Club Advisors. 
¥Student CAÕs as well as ticket takers, ushers, student organization officers 
overseeing an event, etc. Ð whether paid or volunteer. 
¥Non-examples include administrative , clerical staff or faculty positions without 
responsibility for student activities or advising. 
¥Licensed professional mental health and pastoral counselors are exempt from 
Clery Act requirements as or Faculty, unless the faculty member is an Advisor to a 
student organization. 


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Lesson 2: Campus Security Authority 
Lesson 3: 
Responsibilities 
and Reporting 
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What are you required to report? 
. Criminal homicide (murder and manslaughter) 
. Sex offenses, forcible & non-forcible 
. Aggravated assault 
. Robbery 
. Burglary 
. Motor vehicle theft 
. Arson 
. Hate crimes, including any of the 7crimes listed above, or any other crime causing bodily injury, if 
motivated by race, gender, gender identity, religion, sexual orientation, ethnicity, national origin or 
disability. 
. Arrests & discipline referrals of students, staff, and faculty for liquor, drug and weapons law 
violations. 
Amendments to the Clery Act in 2008 expanded hate crimes to include: 
. Larceny-theft . Simple assault . Vandalism . Intimidation 
Amendments to the Clery Act and VAWA in 2013 mandated required reporting of: 
. Stalking . Dating Violence . Domestic Violence 


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Lesson 3: Responsibilities and Reporting 


What are you required to report? Continued 
In March 2013, President Obama signed a bill that strengthened the Violence Against 
Women Act (VAWA). Included in the bill was the Campus Sexual Violence Elimination 
Act (Campus SaVE) that amends the Clery Act to include reporting of the following 
effective 2014: 
. DATING VIOLENCE . DOMESTIC VIOLENCE . STALKING 
.The 3 new Clery crimes listed above must be tracked for inclusion in reporting in 
our Clery crime statistics starting with the October 2014 Annual Security Reports. 
Work with your respective chain of command about any additional reporting of 
these types of crimes. 
.The Annual Security Report must also include updated policy statements to 
include VAWA requirements addressing Sexual Harassment Policy and Procedures 
for Responding to Complaints of Sexual Harassment. 


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Lesson 3: Responsibilities and Reporting 
Reporting depends on location 
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Lesson 3: Responsibilities and Reporting 
Reporting depends on location 
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Lesson 3: Responsibilities and Reporting 
YOU MUST REPORT IF THE INCIDENT OCCURRED 
Off Campus, but closely related to the University 
Under the law, some off-campus locations are deemed so closely related to the 
University that crimes at these locations are included in campus crime statistics. 
¥Any building or property owned or controlled by a student organization 
recognized by McNeese State University. 
¥Any building or property owned or controlled by McNeese State University 
that is used in direct support of the UniversityÕs educational purposes, is 
frequently used by students, and is not Òon-campusÓ property. 
¥Off campus at training or sporting events where a location is leased, used 
rented for more than 1 night or on a reoccurring basis, (usually at a hotel). 



Reporting depends on location 
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Lesson 3: Responsibilities and Reporting 
NOT A MANDATORY report if 
¥A person tells you about a crime that occurred before he/she came to the University 
OR 
¥While he/she was away from campus and not involved in a University activity (e.g., at 
home during spring break) 
When in doubt, call the University Police. Even if an incident occurred off campus, the 
University Police want to ensure that every victim receives the care they deserve. 


ALWAYS ENCOURAGE A CRIME VICTIM TO REPORT. A PRIMARY 
CONCERN OF THE UNIVERSITY POLICE IS TO ENSURE THAT EVERY 
VICTIM RECEIVES SUPPORT AND THE SERVICES THAT WILL HELP 
THEM THROUGH ANY CRITICAL INCIDENT OR CRISIS SITUATION. 


Reporting an Incident 
As a Campus Security Authority 
you are required to: 
. You do not have to prove what happened 
or who was at fault. The police do this. 
.You are not suppose to find the perpetrator. 
.Do not identify the Victim unless the Victim consents to be identified. 
.Get the facts - When, what, where, who, etc. 
. Report all Clery Act related crimes immediately to the University Police 
Department so a victim is safe, a complete investigation is begun, individuals are 
held accountable and so that the University can comply with timely warning 
policies and have accurate crime statistics for the federally required Annual 
Security Report. 
. Inform victims of their options, including confidential reporting options and 
offer referrals to resources. 


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Lesson 3: Responsibilities and Reporting 
Reporting an Incident - Get the Facts 
Important Questions to Ask 
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Lesson 3: Responsibilities and Reporting 
Reporting an Incident - Next steps 
. Simply call the University Police at 337-475-5711 or at extension 5711 from a 
University phone 24 hours-a-day. This is the simplest and quickest way to report 
and get help for a victim. 
. Describe the incident/crime as completely and accurately as you can. 
. You do not need to make a judgment about or investigate what happened, just 
get the facts. CSAÕs ARE NOT RESPONSIBLE FOR DETERMINING WHETHER A CRIME 
TOOK PLACE Ð THAT IS THE FUNCTION OF LAW ENFORCEMENT. 
-or- 
.Complete a Crime Reporting/Incident Form (forms available from Clery Act 
Coordinator and online). 
Note: If the victim reports a crime to you, but wishes to remain anonymous, you 
still need to notify University Police or submit a Crime Incident Report (but, do not 
need to identify the victim). 


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Lesson 3: Responsibilities and Reporting 
Reporting an Incident - Filling out the Report 
. Answering questions on the form will help determine the correct category 
(you donÕt have to know the specific crime classification) 
. Write a brief description of the incident 
Timely reporting is critical! 
Victims should also be advised to contact 
University Services to file a complaint for a 
Student Code Violation and the Title IX 
Coordinator to file a harassment or sexual 
assault complaint Ð these are separate 
actions above and beyond a traditional police investigation. 


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Lesson 3: Responsibilities and Reporting 
Review 
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Lesson 3: Responsibilities and Reporting 
Lesson 4: 

Review and Guidance 

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Review 
.The Clery Act requires institutions of higher education receiving federal financial 
aid to report specific crime statistics on campus and provide safety and crime 
information to members of the campus community. 
.Each college or university is responsible for establishing appropriate procedures to 
implement these requirements. 
.A Campus Security Authority (CSA) is anyone who has significant responsibility for 
student AND campus activities. 
.Students in many capacities are also defined as CSAÕs and have mandatory 
reporting responsibilities. 
.CSAs are required to: Get the facts, report all Clery related crimes to the university 
police, inform victims of confidential reporting options and offer referrals to 
resources. 


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Lesson 4: Review and Guidance 
Review 
You can get additional information and advice 
from your Campus Clery Act Coordinator, 
Deputy Chief Mike Powell Ð McNeese State University Police 337-475-5711 
¥Learn more about the services your University Police Department can 
provide by visiting our web page at: www.mcneese.edu/police 
.Guidance is also available in the U.S. Department of Education Handbook for 
Campus Safety and Security Reporting. 
http://www2.ed.gov/admins/lead/safety/handbook.pdf 
.Also refer to the 2013 CANRA (Child Abuse and Neglect Reporting Act) and the 
University's policy on Reporting Child Abuse and Neglect. 


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Lesson 4: Review and Guidance 


Anonymous Reporting 
If the victim of a crime reports to you that they donÕt 
want to make a police report. 
¥A victim is not required to report their victimization to the police. 
¥But a report to the police may prevent someone else from becoming a victim. 
¥An anonymous report will always be accepted by University Police: 
¥Either directly from a victim, through a CSA, or via the University Police 
ÔSilent WitnessÕ On-line reporting program at: 
¥http://www.mcneese.edu/police/silent 






.University Police have advanced training is sexual assault investigations and are 
victim centered. MSU-PD works closely with the Sexual Assault Nurse Examiner 
(SANE) Program who also provide in-service training to our Officers. 
.Learn more at: 
.http://www.calcasieuda.com/programs-services/sexual-assault-nurse-examiner/ 
.http://www.kplctv.com/story/8219903/help-for-victims-of-sexual-assault 
.https://www.mcneese.edu/policy/sexual_misconduct_policy 




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Registering Your Success 
If you completed this annual CSA training in a classroom: 
¥Make sure you have signed the roll sheet which documents 
your attendance. 
If you viewed the PowerPoint on-line: 
.Send your email confirmation of self-attendance to Deputy Chief Mike Powell at 
the McNeese State University Police Department. He coordinates safety and risk 
management issues for the university community. 
.Deputy Chief PowellÕs email is: 
.mpowell@mcneese.edu 




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Lesson 4: Review and Guidance 

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Lesson 4: Review and Guidance 
THANK YOU! 
Call any time 337-475-5711 
Extension 5711 
YOUR POLICING, PUBLIC SAFETY AND HELPING DEPARTMENT Ð MCNEESE STATE POLICE