Skip to main content

Cover Letter

Cover Letter

A cover letter should never be more than one page. It simply will not be read. Be sure to use the same heading on your cover letter as on your resume so the documents appear professionally done when viewed together.

A basic intern cover letter follows this format:
1st paragraph 
  • Who you are and why you are writing this letter - not your name!
    •  Example: "As a junior Accounting and Finance major at McNeese State University…".
      • Since most employers are interested in graduation date and GPA, it is a good idea to include it here, but only if your GPA is above 3.0.
  • This paragraph should also include the position for which you are applying, and for what semester you are available.
2nd paragraph   
  • Never use generic substitutes such as "your company", "your organization", "your business". This makes the letter sounds impersonal. 
    • Before writing this paragraph, research the organization and the industry, and find specific reasons you are attracted to this particular company.
      • Example: their organizational culture, career advancement opportunities, Social Responsibility statement, etc. 
3rd paragraph 
  • This is your opportunity to sell yourself. 
    • What does this company need and how can you help them accomplish their goals?
      • Try to match your strengths and skills to the job requirements to demonstrate that you are a good fit for the organization.
4th paragraph 
  • How you can be contacted and looking forward to interview.
    •  Just us a simple but effective closing statement
      • Example: "I may be contacted via email or telephone to schedule an interview. I look forward to meeting with you soon to discuss how I can apply my skills and strengths to make a strong positive contribution toward goal achievement at [Company Name]."

Remember to tailor your cover letter to fit each job and each employer.

Submit your cover letter as a PDF file with the file name YOUR NAME-Cover Letter to make it easy for the employer to save the file and locate the file.
If you are submitting multiple documents, such as a cover letter, resume and references, scan all three documents into one for submission so the employer only has one document to open, review, save and/or print. The employer will appreciate your efficiency!