University Courses Coordinator
Opportunities Start Here
Department or College - Office of the Registrar
McNeese State University invites qualified applicants for the position of University Courses Coordinator in the Office of the Registrar. This is a full-time, 12-month, unclassified position. The appointment begins February 1, 2021.
Position Number: U99027
Position Description and Responsibilities
The University Courses Coordinator serves to audit and validate the class schedule each semester, working closely with all departments across campus to resolve any issues in the creation of the schedule. This position is required to work independently to audit and update the course inventory in the database, working directly with the office of Institutional Research and Effectiveness for updates from the Curriculum Committee. The University Courses Coordinator:
- Coordinates the creation of the class schedule each semester in the student information system and resolves any problems encountered. Audits the class schedule with a goal of 100 percent accuracy. Assists deans, department heads and department representatives with issues involving course and section scheduling information.
- Maintains the course inventory in the student information system in accordance with University procedure. Revises course information (new courses and restrictions) based on University directives.
- Records thesis information for students completing Master’s degrees.
- Coordinates problem resolution amongst department representatives, administrative personnel, and students regarding location management, schedules, registration, and other related issues, by making course and section level corrections. Corresponds with deans and department heads to communicate changes in policies and procedures.
- Assists with problem resolution during registration.
- Registers students who have proper authorization for overriding maximum hour controls and other course controls.
- Assists with the validation of census date, Student Profile, and Completers edit reports each semester. Researches discrepancies in these reports.
- Maintains a multi-level training program for department representatives. Conducts initial training of college and department representatives regarding catalog issues, scheduling, and registration. Updates training materials and conducts additional training sessions as necessitated by revisions to the database.
- Assists with processing of high school dual enrollment student registration.
- Assists with processing of withdrawal and resignation requests during the semester. Assists with audit procedure to ensure all withdrawals and resignations have been processed correctly.
- Performs audits of scanned documents to ensure completeness of electronic records and prepares documents for scanning.
- Serves as a backup for processing student transcript request.
- Serves as a backup in maintaining the BDM software, and providing training, and guidance on scanning software/hardware.
- Interprets university policies and procedures as requested.
- Trains, and directs student workers.
- Completes all other duties assigned by the Assistant Registrar or Registrar.
- Bachelor’s degree from a regionally accredited institution
- Self-starter with the ability to exercise initiative, independence, and maturity and function with limited supervisory intervention
- Attentive to detail, strong organizational skills, and the ability to prioritize multiple requests and handle them in an efficient and timely manner
- Ability to handle confidential information in a professional manner
- Positive attitude and commitment to customer service
- Effective interpersonal and written and verbal communication skills and the ability to work effectively with a wide range of administrative and academic personnel
- Strong computer skills
- Professional Experience with Ellucian Banner
- Experience with Curriculog
All job offers are contingent upon the successful completion of a criminal background check.
Review of applications will begin immediately, and will continue until position is filled.
Application Materials and Contact
Applicants should submit: Letter of Application, Resume, References (name, phone number, and e-mail address of at least three), and Unofficial Transcripts for the application process. Incomplete applications will not be considered. Please submit the required documents to:
Robin Semien, Assistant Registrar
Office of Registrar
McNeese State University
Lake Charles, LA 70607
McNeese State University, located in Lake Charles, Louisiana, is a public university and a member of the University of Louisiana System. Under Louisiana law, applications and all supporting materials will become public record. All applicants are expected to submit complete and accurate materials as specified in the position announcement. A background check and an English Proficiency assessment will be conducted on selected finalists. We comply with Louisiana Revised Statute 49:1001, et seq, and State of Louisiana Executive Order 98-38, which provides for drug testing of employees, appointees, prospective employees, and prospective appointees. Prospective employees and employees are informed if a drug test is required.
McNeese State University is an AA/EEO/ADA employer committed to excellence through diversity.
The Immigration Reform and Control Act of 1986 requires McNeese State University to inform applicants that the University can employ only U.S. citizens and aliens lawfully authorized to work in the U.S. Each new employee is required to present documentation verifying his/her identity and right to accept employment.
Louisiana Revised Statute 42:31-“Eligibility requirements for certain unclassified employees”-requires any person hired or employed in an unclassified position, whose annual salary or rate of compensation is equal to or exceeds one hundred thousand dollars, provide proof to his public employer that he has been issued a Louisiana driver’s license and that all vehicles registered in his name are registered in Louisiana within thirty days of being hired or employed at such salary.
McNeese State University is a member of the University of Louisiana System. Under Louisiana law, applications and all supporting materials will become public record. An executive session pursuant to La. Rev. Stat. 42:6.1(A) may be required. Persons needing reasonable accommodations as provided by the Americans with Disabilities Act should contact the Office of Student Affairs: Voice: (337) 475-5503; TDD/TTY, Hearing Impaired: (337) 562-4227; Fax: (337) 475-5603; or email@example.com.
Instructional Faculty Candidates with foreign degrees must provide official certification of equivalency to U.S. degrees, an official comprehensive course-by-course report and U.S. Equivalency Statement, from World Education Services. The official Credential Evaluation Report and U.S. Equivalency Statement must be submitted directly to the Office of Academic and Student Affairs, Box 93220, Lake Charles, LA 70609; (337) 475-5508. Simple translation of the language on foreign diplomas, transcripts, coursework, or similar will NOT suffice and will cause the application packet to be judged as incomplete.