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Withdrawing From McNeese Can Affect Your Financial Aid

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Withdrawing From McNeese Can Affect Your Financial Aid

Withdrawing From School Could Cost You Money!

  • Any student who received federal financial assistance and stops attending classes or withdraws from the university could be required to pay back several hundred dollars to the federal government.
  • To earn 100 percent of the financial aid that you received, you must attend classes beyond 60 percent of the semester. If you drop or stop attending classes before the 60 percent point of the semester, then you must pay back the percentage of financial aid that you received but did not earn.
  • We hope that you do not have to leave McNeese. However, if circumstances force you to do so, please check with the Office of Financial Aid concerning the amount you may owe to the federal government.

Withdrawal from Courses and Resignation from the University

  • A student can withdraw from a course by completing a Course Withdrawal Form with an advisor either after the last day of late registration or through the last day to withdraw from the course and by submitting the completed form to the Office of the Registrar. The student will then be withdrawn from the course, and a grade of "W" will be assigned.
  • A student who wishes to withdraw from all courses must resign from the university.
  • Resignations must be received in the Office of the Registrar by the designated date published in the registration calendar.


If a student, who has earned Title IV financial assistance, withdraws or stops attending class on or before completing 60% of the semester in which the Title IV aid was disbursed, the following Return of Title IV Funds policy will be applied.

For purposes of this policy, an institutional refund means the amount paid for institutional charges for a payment period by financial aid and/or cash payments minus the amount retained by the institution for the portion of the payment period that the student was actually enrolled at the institution.

McNeese State University implemented the new federal Return of Title IV Funds policy beginning with the Fall 2000 semester per the Higher Education Act of 1998. This policy applies to any student who has earned Title IV aid which is Federal Pell Grant, TEACH Grant, Federal Perkins Loan, Federal Supplemental Educational Opportunity Grant (SEOG), Federal Stafford Loans (Subsidized, Unsubsidized and Parent) and who officially withdraws, drops out, stops attending, is expelled, takes an unapproved leave of absence, or fails to return from an approved leave of absence. Refer to "Withdrawal from the University" of the McNeese State University Catalog for official withdrawal requirements.

The amount of Title IV Funds to return to the applicable federal programs will be determined by using the student's last date of attendance to calculate the percentage of the enrollment period for which the student did not complete. Scheduled breaks of five or more consecutive days are excluded. McNeese will remit the percentage of unearned Title IV Funds that were disbursed or that could have been disbursed to the federal programs. The funds will be returned no more than 45 days from the date that the last date of attendance was determined. McNeese State University will return the lesser of the total of unearned aid or an amount equal to institutional charges multiplied by the percentage of unearned aid. The student will be responsible for repaying any remaining unearned portion that was disbursed to them. Students who did not receive all of the funds earned may be due a post-withdrawal disbursement.

Failure to attend class or failure to resign properly could cause the student to receive a letter grade of F, I, U, WN, NR, IN, IPC, NCE in all courses. In this case, the student would still be subject to the return of funds policy once an official last date of attendance is established. Merely discontinuing class attendance is not considered to be a formal resignation from the university. Students who were awarded financial assistance and who discontinue class attendance may be held responsible for repayment of all tuition and fees. Please refer to "Class Attendance Regulations" of the McNeese State University Catalog for requirements on class attendance.

If a student's portion of unearned Title IV funds is a loan, no action by the school is necessary. Regular loan terms and conditions apply. If student's portion of unearned Title IV funds is a federal grant, the student will be required to return no more than 50% of the amount received for the enrollment period.

In the event of official resignation, the McNeese institutional refund policy will be applied and tuition will be reduced by that amount. The student may be liable for any Title IV funds disbursed to their account in excess of the amount allowed by federal regulations. The school will collect the portion of any assistance owed by the student. If no payment is received, holds will be placed on the student's account and the student will lose eligibility for Title IV aid unless the overpayment is paid in full or satisfactory repayment arrangements are made.

Unearned funds are allocated to the Title IV programs from which the student received assistance, in the following order:
  • 1st         Unsubsidized Federal/Direct Stafford Loans
  • 2nd        Subsidized Federal/Direct Stafford Loans
  • 3rd         Federal Perkins Loans
  • 4th         Federal PLUS Loans
  • 5th         Federal Pell Grant
  • 6th         Federal SEOG Grant
  • 7th         Federal TEACH Grant
  • 8th         Other Title IV Programs
After the institutional refund has been credited in this order, any remaining amount will be returned to the student.

Course Withdrawal Limit and Fee Policy
Effective Fall 2013, an undergraduate student may only withdraw from six (6) undergraduate courses (numbered 000-499) during his/her academic career at McNeese, without incurring the per course withdrawal fee of $50. The fee amount is subject to change without prior notice.

When a student withdraws from a course, he/she will receive a WZ grade, rather than a W grade. Courses with WZ grades are the only courses which will be counted toward the withdrawal limit.

If a student exceeds six (6) course withdrawals (WZ grades), he/she will be assessed the course withdrawal fee for each course over the limit. The student must pay the fee prior to submitting the course withdrawal form to the Registrar's Office for processing.

Withdrawals which will not count toward the limit include:
  • Withdrawals before Fall 2013
  • Withdrawals earned at other institutions
  • Withdrawals from ORIN 101 or MAAP 200
  • Withdrawals as a result of military activation
  • Withdrawals resulting from resignation from the University
    • If a student withdraws from classes in a semester and receive WZ grades, the WZ grades will not be removed if he/she later resigns from the University for that semester.

If a student drops a course during regular or late registration, he/she will not receive a WZ grade; the course and related charges will disappear from the record.

A student should not schedule more classes than can be successfully complete in a semester. Course withdrawals should be 'banked' for life's emergencies and not used frivolously.

In the near future, Banner Self-Service will have a Withdrawal Count page where students and their advisors can monitor course withdrawal counts.