TASC MEETING
Minutes
March 7, 2008

Call to Order
Mike Graham called the meeting to order at 2:35pm.  Members present were
Clayton Moreau, Morgan Verrette, Timothy Rye, Raphiel Heard, John O’Donnell,
T.J. Moore, Dr. Nikos Kirtisis, and Mike Graham. 
Members absent were Dr. Todd Furman and Bill Mungai.  Others in attendance were
Dr. Mitchell Adrian, Patrick Eustis, Chad Thibodeaux and Brenda Gallow.

Minutes
Timothy Rye motioned to accept the 22FEB08 minutes.  Morgan Verrette seconded.
The committee voted to approve and motion carries.
 

CITO Update
Mike Graham stated nothing has been done on the Dial-Up yet, therefore, he is paying for services for the month of March out of the IT budget.

 
Old Business
Mike Graham presented the Internal Auditor’s Report.  He said this is a yearly audit that is mandated by the original act set up.  There were a couple of minor issues that came up; 1) the minimum wage justification (was not written when student labor started) and  2) there was one timesheet that did not get filled out.   Mike said the expenses were all in line and done according to what the constitution states.  He said there was one other issue that got fixed after one semester.  As the result of a paperwork glitch, there was a student that works for IT that somehow got on the TASC payroll for a semester.  The account was changed to reflect the correct payroll account.  He said the only other thing that came up was related to the recent thefts.  Mike stated he would like the committee to consider getting some lockdown devices for the labs and the possibility of seeing whether or not to invest in cages and the labor to install.  Mike thinks this would be a positive thing to do.  Mike stated the report on total salaries for the fiscal year concluded the TASC salaries are in compliance with the plan.  He said once the new Coordinator of TASC arrives, he would like to talk about increasing the student labor pool.   Mike concluded by reviewing the Auditor Report appendices.  Mike said Victoria Roach (Internal Auditor) is willing to attend a TASC meeting to give further explanations if needed.

Tim Rye said since there were no other concerns with the audit, he feels there is no need to have the internal auditor come in.

The following TASC Proposals were reviewed:

College of Business ($41,893.00) – Dr. Mitchell Adrian was in attendance to answer questions the committee had concerning Priority 2 ($20,473) of the TASC proposal. 

Morgan Verrette motioned to extend the TASC meeting past 3:00.  Raphiel Heard seconded.  The committee voted to approve and motion carries.

Following Dr. Adrian’s responses to questions from the committee, Tim Rye motioned to approve the College of Business Proposal Priority 2 with agreement for Mike Graham to come back to the committee with substitutions that will be made.  Clay Moreau seconded.  The committee voted to approve and motion carries.

College of Education ($52,599.00) –  Mike Graham informed the committee that Dr. Fetter was prepared to attend last week’s meeting.  He is unable to attend today’s meeting because he is out of town for the next 3 weeks.   He did send a memo to the TASC committee to address questions from the members.  Mike asked the committee how they wanted to handle this.   After the members reviewed the memo and discussed,
Morgan Verrette motioned to accept the College of Education Proposal.  John O’Donnell seconded.  The committee voted to approve and motion carries.

New Business
Mike Graham asked the committee how they wanted to handle the Big Ideas / Proposals.
Tim Rye suggested taking the information home to review in spare their time.

CoTASCO Update
Mike Graham stated he will have the new Coordinator of TASC (Bobby McLean) attend the next meeting.  Mike also thanked Patrick for his efforts in the Interim position.

Patrick Eustis reported there are 3 new scanners in the Holbrook Lab. 
Patrick stated he did a walk around with the Internal Auditor to help finish up the audit.

The next meeting is scheduled for Friday, March 14 @ 2:30pm in the McNeese Room of the Library.

Adjournment
Morgan Verrette moved to adjourn and Tim Rye seconded.  The committee voted to approve and the meeting was adjourned at 3:16pm.