TASC MEETING
Minutes
January 26, 2006

Call to Order
Michael Duff called the meeting to order at 4:02pm. Members present were Michael Duff, Dr. Todd Furman, Michael Graham, Dr. Wayne Fetter, Chad Thibodeaux, Jessica Benada, Chris Pelloquin, Janet Woolman, Adam Benoit
Others in attendance were: Shannon Davis, Brenda Gallow

Minutes


Michael Duff moved to approve the 31 Aug 2005 TASC minutes. Dr. Fetter corrected the spelling of Richard Rhoden’s last name and pointed the addition of the yearly spending total was incorrect. Corrected minutes are approved unanimously.
CITO Update
Mike Graham reported the total amount of TASC money as 1.5 million. Does not know if this is with or without the $350,000. Will find out and report at a later date.

Mike Graham asked the committee if they wanted to proceed with the Holbrook Expansion. Most of the paperwork is done, may need some documents signed—just formality. Estimate a 30% increase in cost of construction at this time due to most contractors busy as a result of work created by Hurricane Rita. Adam Benoit asked what is time frame to finish and Mike Graham said about 5 to 6-months. Per members’ request, Mike Graham will ask Richard Rhoden to come to the next meeting to give more information and answer questions. Members decided to hold on expansion until further notice.

Mike Graham reported he received two (2) requests for emergency funds for the Spring semester from the Chemistry and Art Departments. Mike also stated that he thought (but could not guarantee) this money would come back to TASC.
Chemistry is requesting $9,650 for 2-Day service visit (including travel/hotel/meals) for NMR
2-Day service visit (including travel/hotel/meals) for ICP
After some discussion, motion was approved and seconded for the funding for Chemistry repairs.

Art is requesting $2,500 for (1. repair and replacement of Metal Roof covering / protecting primary
kiln. Note: the university to pick up this cost.
$750 for (2. fence repaired around kiln pad.
$1,400 for (3. large Skutt Electric Kiln Top
$3,310 for (4. supplies and materials needed. –see breakdown per Art proposal request.
After some discussion and a short teleconference with Dr. Ken Baskin, members agreed to fund $5460 for Art repairs. Motion was approved and seconded.

Mike Graham thanked the members for voting to fund the emergency repairs for Chemistry and Art.

Mike Graham reported to the members that TASC proposals from the College of Nursing, College of Education, College of Business, College of Liberal Arts, College of Engineering and Technology and Other Departments are now available for review. He asked that each member pickup a copy of each after the meeting. Mike was asked if any of the proposals had changes and he replied no changes submitted.

Mike Graham introduced Brenda Gallow as his new Administrative Assistant.

Mike Graham asked members, ‘now that things are back to normal after the storm, are there any thoughts about what to do with extra money?’

Old Business
-------

New Business
Mike Graham made members aware that “We are bleeding paper and toner in the Holbrook Lab.” Shannon Davis said students were using 5/boxes of paper/day and are now down to 4/boxes/day with two (2) printers available. This is a lot of paper. He also noticed teachers are sending students to Holbrook to make copies.
Jessica Benada thought that a lot of the copies are possibly students using powerpoint and wondered if there was any way to default printing to 4-slides on one sheet for powerpoint copies.
Mike Graham said it is do-able to set copiers to limit of copies per student, but it would take some work.
Dr. Todd Furman suggested students pay for copies.
Another suggested small charge similar to the public library at $.10 per page.

Michael Duff motioned to lengthen meeting to continue discussion on printer usage, motion was seconded.

Jessica Benada wondered if there was some way to notify the students about the paper usage before members decided to charge for paper.

Mike Graham said he and Shannon Davis would write something up and send via email to members for their suggestions, revisions, approvals and then some type of action could be taken from there.

Mike Graham discussed the potential staffing problem. At present TASC and IT are running two (2) separate servers. If members are willing, TASC and IT can merge work in order to allow Shannon and student workers to cover each other’s work loads when necessary to get work orders done. TASC and IT would still be separate but work would be merged. This would be a ‘co-operative venture’ for both sides.
Dr. Todd Furman asked if this could be done on a trail basis.
Mike Graham said yes.
Motion was made to approve on a trial basis the ‘co-operative venture’ between TASC and IT for the rest of the semester and to be reported on at end of semester. Motion seconded and carried.

Mike Graham reported that there is not enough money to hire a 2nd Technician at the Help Desk.
Someone is needed to (1. monitor all paperwork for students and (2. sit and take work orders.
The work hours would be from 8:00am to 5:00pm. This is not a student position.. Job title would be Office Helpdesk Coordinator. Mike proposes that members change the 2nd Technician position to the Office Helpdesk Coordinator position.
After some discussion and questions, motion was made and seconded. Motion carried.
Mike Graham gave his thanks to the members.

COTASCO Update
Shannon Davis gave information on warranty for the two (2) 9050 printers. The 1-year warranty runs out on March 2. He contacted HP on the cost of an extended warranty and supplied members with the information on a short memo.
After brief discussion on information provided, a motion was made and seconded to approve the 2.4yr extended warranty for approx. $6600. Motion carried.

Next meeting: Thursday, 09 Feb 06 at 4:00pm in the President’s Conference Room (tentative).

Adjournment
Meeting adjourned at 5:25pm