TASC MEETING
Minutes
January 26, 2005


Call to Order
Mark Steward called the meeting to order at 2:35P.M. Members present were Michael Duff,
Dr. Todd Furman, Michael Graham, Dwayne McCoy, Joshua Stewart, Mark Steward and
Mallory Wall. Members absent were Dr. Brenda Birkett, Dr. Debra Hollingsworth, and Sara Royer. Others in attendance were: Nancy Borel, Secretary; Mark Bentley; Elijah Bob, Shane Burge, Marcus Joiner, Michael Rivers and Paul Wolfe.

Mallory Wall, new TASC member, will replace Kirk Thibeaux, SGA Executive Branch Member,

Minutes
Michael Duff moved to approve the December 1, 2004 TASC minutes. Motion was seconded and passed unanimously.

CITO Update
Mike Graham reported the total cost to TASC for the McAFee License renewal. Total cost was $30,354.00

Mike Graham reported that he had spoke to Element K for passwords. Passwords will be sent to Mike shortly. Mike will also get a reference check from the College of Arkansas.

Mike Graham discussed the new full time position for a TASC Technical Support person. The TASC budget will provide the funding. Funds are available in the TASC budget.

Mike Graham reviewed the Audit Report presented to the committee by McNeese’s Internal Auditor, Victoria Roach.

Mike Graham presented to the members, the idea of funding TASC proposals once a year in the spring. TASC members will consider and discuss at the next TASC meeting.

Mike Graham discussed the Internet Dial-Up Bid. The bid issued in 2003 was for one year of service with an option of two additional years. Mike suggested extending the bid through June 30, 2006. Joshua Steward moved to extend the Dial-Up Bid for the full three years. Bid term will end June 30, 2006. Motion was seconded and passed unanimously.

Mike Graham discussed the SPSS Software Maintenance Renewal. The renewal for 225 “base” licenses, 75 “advanced” licenses, 75 “regression” licenses and 10 “tables” licenses will cost $4,691.00. Mike also discussed the purchase of 20 new base licenses. 20 new licenses will be installed in the expanded BBC306 Lab. 20 new licenses will cost $7,409.00. Michael Duff move to purchase 20 new licenses and renew the annual maintenance for our existing licenses. Motion was seconded and passed unanimously.

Mike Graham discussed the Farm #1 proposal from the Fall of 2004. Members had originally voted to purchase the projector. Members had originally voted to give the Farm a hand me down laptop. Mike informed the members that there was no hand me down laptop to give to the Farm.
Michael Duff moved to purchase a new laptop for the Farm #1 proposal. Motion was seconded and passed unanimously.

Old Business
Michael Duff presented the signed and approved TASC Constitution change.
Senate approved for the Constitution to read “Member with voice but no vote from Information Technology”.

Members are continuing discussion of the draft document for Reserve Funds. Mike Graham talked to McNeese’s Internal Auditor, Victoria Roach. Victoria Roach would like to update some wording in the Constitution. Mike Graham also talked to the UL System Legal Office. The Legal Office found an Investment Fund that would be safe for non-profit organizations.

Members are continuing discussion of the draft document for Labs used by non-TASC students.

Mike Graham gave an update on the Holbrook Ranch Expansion. A purchase order is being set up to accept bids of the Holbrook Expansion Project. The bid process takes 21days. An update will be given at that time.

New Business
Mike Graham and Shane Burge discussed the TASC Web Server. They recommended upgrading the Server to a 6000 series due to some problems with the server in the Fall of 2004. Mike will research the equipment cost.

Members reviewed the tentative Spring 2005 meeting schedule. One change was made; February 16th will be moved to Febuary 23rd. Spring 2005 meetings will be held at 2:30PM in the McNeese Room of the Libaray on February 2, February 23, March 2, March 16, April 6 and April 20. The May meeting will be announced at a later date.

Members discussed the idea of using a Scanner Card Program for Campus Wide Usage. Students are interested in using one card to make all purchases on campus. Purchases might consist of meals, copies, Rec. Complex, etc. Mike Graham will conduct a feasibility survey for this project.

COTASCO Update
Shane Burge introduced new student technicians, Elijah Bob and Marcus Joiner. Shane also reported that the new student worker at the helpdesk has a technical background. The helpdesk will now be able to resolve small problems.

Shane Burge reported the completion of upgrades for BBC306 & Gayle Hall 1st Floor Lab.

Shane Burge reported the Scanning Stations installed at HRCC. Students can now scan their student ID to print out student password information for Blackboard, Email, etc. Shane recommended purchasing new scanners to install campus wide for students to use this service. Members will discuss this at the next TASC meeting.

Shane Burge suggested purchasing new printers for HRCC & the Library Lab. The old printers are getting costly to maintain. Members will discuss this at the next TASC meeting.


Adjournment
Meeting adjourned at 3:21P.M.