McNeese State University

Call to Order
Mike Graham called to meeting to order at 3:02pm.
Members present were Clayton Moreau, Tim Rye, Kyle Anderson, Justin Daigle (present for Morgan Verrette), Dr. George Mead, Dennis Stutes and Mike Graham. Others present were Robert McLean, Chad Thibodeaux and Brenda Gallow.
Members absent were TJ Moore, Kevin Goode and Dr. Todd Furman.

Minutes
Tim Rye motioned to approve the 12Dec08 minutes. Kyle Anderson seconded.
The committee voted to approve and motion carriers.

CITO Update
Mike Graham presented the Internal Audit Report. He said this was another clean audit. There were (2) two minor issues brought forward. First, some of the older equipment no longer had the TASC stickers. The glue did not stick very well and replacement stickers are being attached to them to insure an easier way to find all of the TASC equipment.
Second, per the constitution, there is supposed to be no more than 25% of the overall budget, the majority of which is for student labor, at some point last year we drifted into not being 50%. This has been rectified and it is more than 50% again.
Bobby McLean/CoTASCo has hired a couple more students and we have gotten rid of one full time staff salary off the TASC budget. Mike asked if anyone had questions or would like for Victoria Roach/Internal Auditor to come and answer any questions about the audit report. Dr. Mead asked what is covered under ‘Medical’ listed on pg7 of the Internal Audit Report. Mike said he did not know and would find out for the next meeting.

Mike spoke about the budget cuts. He said the university initially received an 8% budget cut which was reduced down to 4%. Mike said the university is anticipating a significant reduction in funding from the state for the next fiscal year. He stated there are (2) things the university is trying very hard to do…1) the university is extremely conservative with what we do and 2) the university is extremely concerned with trying to make sure that we are doing everything we can to not disrupt services to the students. Consequently, that means we are working very hard to not lay anybody off and not discontinue anything.
Due to the tightening of the budget, Mike asked the TASC committee to consider not doing anything with the ‘big ticket’ items at this time. He explained due to budget restraints he may need to request from TASC some type of temporary funding assistance…for example to help offset the cost for more bandwidth. He asked the committee to wait a couple of months before addressing the ‘big ticket’ items.

Mike said SPSS licensing ($12,710.00) for the campus is up for renewal in March. He asked the committee if they would like to renew. The committee briefly discussed and Clay Moreau motioned to renew SPSS. Tim Rye seconded. The committee voted to approve and motion carries.

Old Business
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New Business
Mike reported all TASC proposals were submitted except for the College of Engineering.
He explained that Dr. Kiritsis was waiting to find out about other sources of money so not to spend money twice. The Engineering proposal will be turned in on Monday.
The TASC Committee opted to take a week to think about accepting the
Col-of-Engineering Proposal.

The TASC Committee decided to take a copy of each proposal submitted and review for (2) weeks, then meet to discuss in the following order: Col-of-Education, Col-of-Nursing, Col-of-Liberal Arts, Other Departments and Col-of-Science. Tuesday, 2/03 was set as the date to submit any questions to Mike Graham (via email) before meeting on
Friday, 2/06/09.

Mike reported Dr. Ron Darbeau is having problems with the NMR. He has submitted an emergency request for funds to repair the probe. The committee discussed and Dr. Mead stated he would not object if the TASC committee considered taking the funds out of the
Col-of-Science proposal. Clay Moreau motioned to fund the emergency request ($5000.00) and issue money out of the Col-of-Science proposal. Tim Rye seconded. The committee voted to approve and motion carries.

CoTASCO Update
Bobby McLean reported the Imacs in SFA201 are working great due to the assistance of
Patrick Eustis. Bobby said, a suggestion was made by Patrick regarding Deep Freeze in the labs. Currently all computers are loaded with the PC version. Now there is a Mac version available. Bobby presented a quote for 27ea Deep Freeze Mac Workstation Licenses in the amount of $644.11 for the committee to consider. Mike Graham said he would take care of this item and look for a campus license instead.

Bobby said a lot of ‘Go Print’ issues were worked thru this summer with ‘Go Print’ tech support. He explained it was discovered that a printing subsystem we were trying to use did not work, therefore decided to use an older subsystem and now it does work for both Holbrook and the Library. Bobby said he just needs to do some fine tuning.

The next meeting is scheduled for Friday, February 6, 2009 in the McNeese Room of the Library @ 3:00pm.

Adjournment
Meeting was adjourned at 4:00pm.

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