Student Employment Policy

In order to qualify for departmental budget, graduate assistant, or work study student employment, a student must be enrolled and attending at least six (6) credit hours during both the fall and spring semesters. Graduate assistant and work study students must be enrolled and attending at least three (3) credit hours in the summer semester to qualify for summer employment. The enrollment and attendance of each student will be closely monitored to check for student employment eligibility. It is the responsibility of the student to inform the respective supervisor if enrollment status falls below what is required for the semester. It is the responsibility of the supervisor to inform the Office of Student Employment if enrollment status is not maintained. A student's employment will be terminated if this status is not maintained, with limited exceptions approved by the Student Employment Administrator.

Prior approval is required from the Dean (Director in non-academic areas) to employ all students (fall, spring, or summer) who are paid from departmental budget. Students are not permitted to work during times when they have classes scheduled - attendance will be closely monitored (exceptions include early dismissal and class cancellation).

Prior to beginning employment:

1. All work study and departmental budget student employees are required to obtain their Work Assignment from the Office of Student Employment.
2. Student employees are only permitted to work in a university department or office after receipt of Work Assignment from the Student Employment Office. Student Employees are required to give the Work Assignment to their supervisor.
3. Graduate assistants are not required to obtain Work Assignments from the Office of Student Employment.

All student employees are required to sign a log in/out sheet for all hours worked. Time sheets must be accurately completed, contain proper signatures, and be submitted in a timely manner by the supervisor to the Office of Student Employment for proper payroll processing and disbursement. Student employees are not permitted to deliver time sheets.

Student Employment Regulations Differ According to Student Status as Follows:

• U.S. Citizen Students
• No student will be allowed to work more than 30 hours per week during the spring, summer, and fall semesters.
• The maximum hours allowed between semesters may not exceed 8 hours per day and/or a total of 40 hours per week.
• If a U.S. citizen works over the weekly hours limit, a warning will be sent from the Office of Student Employment to the supervisor and the student. Any further infractions will be reported to the appropriate Vice-President.
• International Students
• The maximum hours allowed during the regular semester term (fall and spring) or any other term when the student is enrolled (summer or inter-session) may not exceed 20 hours per week with all student jobs included. (United States Citizenship and Immigration Services Requirement)
• The maximum hours allowed between semesters may not exceed 8 hours per day and/or a total of 40 hours per week.
• If an International student works over the hours limit, a warning will be sent from the Office of Student Employment to the supervisor and the student. Any further infractions will be forwarded to the International Student Affairs Advisor.

Any exceptions to the above rules (U.S. and International Students) must be in writing and approved by the Student Employment Administrator.

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