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Summer 2013 Registration Information

Summer 2013 Registration Information

Advising

The official advising period for all students is listed in the calendar section. All students are encouraged to see their academic advisors and plan their class schedule prior to the opening of registration. Advising times/schedules can be obtained from the student's advisor or academic department.


Students in General and Basic Studies must schedule an appointment to discuss classes, registration, etc. with their advisor. Appointments are scheduled through the Appointment Plus system on the General and Basic Studies website.


Each student is personally responsible for completing all requirements established for his/her degree by the university, college, and department. It is the student's responsibility to be informed of these requirements. A student's advisor may not assume these responsibilities, and the advisor may not substitute, waive, or exempt the student from any established requirement or academic standard. Although it is the student's responsibility to meet graduation requirements, advisors can offer valuable advice to help meet goals.


Alternate (Registration) PINs

Alternate PINs have replaced advisor registration holds. Groups of students who are required to meet with an advisor prior to registration are assigned alternate PINs.


The alternate PIN allows students to access the registration and drop/add services on the web. Students obtain the alternate PIN from their advisor or academic department prior to attempting to register. Once a student logs in with his/her Banner ID and PIN and selects the Registration and Drop/Add Classes option, he/she is required to enter the alternate PIN before the system will allow registration functions.


The alternate PIN is a randomly generated, six-digit number that is unique to the student. Additionally, the alternate PIN is term specific. For example, a student's alternate PIN for summer will be different from the alternate PIN for fall.


The following groups of students must see their faculty advisor to obtain an alternate PIN:


  1. All undergraduate students (except ADN Nursing) who have earned 59 hours or less;
  2. All ADN Nursing students who have earned 25 hours or less;
  3. All student-athletes,
  4. All Honors College students


All students should check with their faculty advisor to determine if an alternative PIN is required.


Registration Holds

Students who owe a debt to the university are blocked from scheduling classes and must contact the Cashier's Office in person in Smith Hall or by phone at 475-5107.


Students may have registration holds placed by other university offices and must contact the office in question to have it removed. Only the office placing a hold may remove it. The Office of the Registrar does not have the ability to remove a registrati on hold placed by another office.


Planning a Class Schedule

To effectively plan a class schedule, students should consult with their advisor and refer to the online class schedule and the McNeese Catalog. Steps should include:


  • Organize and plan the class schedule using the registration worksheet and final exam schedule.
  • List class choices in order of priority. Also, list alternate classes, as some courses or sections may be closed or cancelled.
  • Schedule only classes for which all course requirements are met. If a student schedules a course for which he or she is not eligible, enrollment in that class may be cancelled at any time.
  • Schedule only courses that apply to the degree or are desirable for other reasons. If a student is unable to create a complete schedule of appropriate courses, he or she should consult with the faculty advisor or academic department to investigate alternate choices.

Registration Instructions

McNeese logs all registration transactions to trace activity and to obtain information that can be used to improve registration.


After completing the planning steps outlined above, students should go to www.mcneese.edu and click Banner Self-Service. Then they should:

  • Select Banner Self-Service.
  • Select Enter Secure Area. Enter User ID (student ID) and PIN and click Login.
  • Select Student & Financial Aid and then select Registration.
  • Select Register and Drop/Add Classes.
  • Select a Term and click Submit.
  • Enter Alternate PIN if required and click Submit.
  • To register for classes or add classes, enter the CRNs (course reference numbers) of the classes to add and click Submit Changes.
  • To drop a class, select Web Drop (under Action) next to the class to drop and click Submit
    Changes.
  • Click Student Detail Schedule or Student Schedule by Day & Time to view schedule.
  • Click Registration Fee Assessment to view the amount of tuition and fees owed.
  • Pay fees. Registration is not considered complete until fees are paid or arrangements are made with Administrative Accounting. All financial aid and scholarship recipients must return the Financial Aid/Scholarship Authorization form, or their classes may be purged from their schedule. See Fee Payment Section.

Priority Registration Begins April 15

Priority registration will begin at 1 p.m. on Monday, April 15. Students who plan to register during this time should see their advisors during the official advising period, April 1 - April 12. (The advising period for student-athletes is April 3 & 4, 5:30-7:00 p.m.) Students needing permits or overrides with registrations can contact academic departments for assistance.


  • Priority registration for graduates, seniors, and student-athletes begins at 1 p.m. on Monday, April 15.
    • Graduates are defined as students enrolled in or accepted to Graduate School.
    • Seniors are defined as students who have earned or will have earned 90 or more credit hours by the end of the 2013 spring semester.
    • Student-athletes are defined as students who are on the University squad list and certified as eligible by the Registrar's Office. University varsity sports include baseball, men and women's basketball, football, men and women's golf, soccer, softball, tennis, men and women's track, and volleyball.
  • Priority registration for juniors begins at 1 p.m. on Tuesday, April 16.
    • Juniors are defined as students who have earned or will have earned 60 or more credit hours by the end of the 2013 spring semester.
  • Priority registration for sophomores begins at 1 p.m. on Wednesday, April 17.
    • Sophomores are defined as students who have earned or will have earned 30 or more credit hours by the end of the 2013 spring semester.


Campus computer labs will be available for student registration during normal hours of operation.


Regular Registration for All Students Begins April 18

Regular registration for all students is open from 1 p.m. on April 18 to 11:59 p.m. on June 3. (See calendar for details.) On Monday, June 3, registration closes at 11:59 p.m. Students who fail to register during regular registration must late register.


Late Registration - June 6

Students who fail to register during regular registration, may late register online or with their faculty advisor. Late registration begins at 7:45 a.m., Thursday, June 6 and ends at 11:59 p.m. on Tuesday, June 11. There is a $50 late fee for students enrolling in more than three hours during late registration; however, first-time freshmen are exempt from this fee.

Dropping and Adding Courses

Once students have registered, classes can be dropped or added any time the registration system is available. Students are encouraged to drop/add courses as soon as they are aware that changes need to be made.


Any additional fees for classes added during late registration must be paid by 3:45 p.m., Wednesday, June 12, or the classes added may be purged from the student's schedule. Students will not receive a bill in the mail for classes added during late registration.


Withdrawal from Courses and Resignation from the University

To withdraw from a class after late registration ends, a student must complete a Course Withdrawal Form with his/her advisor and submit the completed form to the Office of the Registrar. The student will then be withdrawn from the course, and a grade of "W" will be assigned. Withdrawal from a course becomes official only after the properly completed Course Withdrawal Form has been received and recorded in the Office of the Registrar. Students must keep a copy of the official form in the case of a discrepancy.


Although "W" grades do not affect a student's grade point average, excessive course withdrawals reflect negatively on the student's record, increase the amount time needed for degree completion, and may result in the loss of scholarships and other types of financial aid. Because of this, the University recommends that a student have no more than 8 course withdrawals in their academic career.


A student who wishes to withdraw from all courses must resign from the University. A student who officially resigns prior to a designated date will receive a grade of "W" in all courses. Resignations must be received in the Office of the Registrar by the designated date published in the University calendar. A resignation form may be completed at the Office of the Registrar. A student who is unable to come to campus may mail or fax a signed letter of resignation to the Office of the Registrar. The letter of resignation must include the student's full printed name, address, student ID number, signature and date. The resignation is effective when the completed form or letter is received in the Office of the Registrar.


The deadline for withdrawing from a course or resigning from the University is approximately 75 percent into the semester or summer session. After this date, a student may not withdraw from a course or resign from the University. In extraordinary cases, a student may appeal to his/her academic dean to withdraw from a course or resign after the published deadline, but before final exams begin. Any approved requests must be submitted by the dean to the Registrar's Office prior to the beginning of the final exams.


Maximum withdrawals per hours earned
Classification Hours Earned Maximum Number of Withdrawals
Freshman

0-29

3

Sophomore

30-59

2

Junior

60-89

1

Senior

90-119

1

Senior

120 or more

1


Cancellation of Registration

Students who complete the registration process then decide not to attend McNeese must officially cancel their registration and resign from the university before the end of late registration or tuition and fees will be assessed. To officially resign, a student must notify the Office of the Registrar in writing by mail or fax (337) 562-4234, or in person before the end of late registration. The statement requesting cancellation of registration must include the student's full printed name, address, student ID number, signature and date.


Special Course Information


Auditing Classes

Students have the option of attending a class for non-credit. This is called auditing a class. Students who wish to audit a class must register in the office of the Assistant Registrar. A student may not enroll for audit through Banner Self-Service.


A grade of AU will be assigned for audited courses, and audited courses do not count toward fulfillment of any degree requirements. The deadline for changing from credit to audit or vice-versa is the close of business on the last day of late registration. After that time, a student may not change the status of his or her enrollment. Classes for audit count in total hours to determine fees owed but do not count toward full-time status.


Scheduling Honors Option Courses

Qualified students may request an honors option for most university courses. Honors options require additional work designed to enrich the learning experience. Honors options must be approved by the teacher of the course, the department head in which the course is being offered, and the director of the Honors College.


To qualify for an honors option course, a student must be admitted to the university honors college or have a cumulative GPA of 3.0 and permission from the department head offering the course. To register for an honors option, a student must register in the Assistant Registrar's Office.


Students may choose to add or drop an honors option during the regular or late registration periods; however, once late registration ends, students may not add the honors option without the written approval of the Honors College director. If a student wishes to drop an honors option course after late registration ends, he or she must withdraw from the entire course, which will result in a grade of W being assigned.


Maximum Course Loads


Undergraduate Students

Undergraduate students carrying 6 or more semester hours are considered full-time students during the summer. The maximum number of semester hours an undergraduate student may attempt is 12 hours. In order to schedule more than the maximum load, a student must 1) have a 3.25 grade point average the previous semester or a 3.25 cumulative grade point average and 2) obtain the appropriate form and approvals from his/her academic department.


Graduate Students

Graduate students carrying 6 or more semester hours are considered full-time students during the summer. The maximum number of semester hours a graduate student may attempt is 9 hours. With approval from the student's major professor, department head and the graduate dean, students whose cumulative GPA is 3.6 or better may enroll in 3 additional hours. Refer to the Graduate School's academic standards in the McNeese Catalog for details.


MAAP 200: Midpoint Assessment of Academic Progress

Every undergraduate student enrolled in a four-year degree program must take the Midpoint Assessment of Academic Progress (MAAP) examination. This examination should be taken as soon as possible after earning 48 semester hours and must be taken before earning 80 semester hours. Additional information can be found in the McNeese Catalog.


Students may schedule a MAAP test as they would any other course. There is no charge for registering for this exam and no credit hours will be awarded. All MAAP tests will be in the Parra Ballroom of the Student Union Building. (If a change in location is necessary, signs will be posted.) Students will need #2 pencils, identification, and a calculator (optional). Questions about the MAAP should be directed to the Testing Officer by calling 475-5140 or by visiting the Scholarship and Testing Office in Room 204 of Burton Business Center.


Resolving Time Conflicts

Occasionally a student may wish to take two classes which overlap by a few minutes. If the department head(s) offering such classes are willing to make accommodations, students may enroll in conflicting classes. The student should pick up a Time Conflict Resolution form from his or her faculty advisor, seek written approval from the necessary department head(s), and return the completed form to the Registrar's Office who will then override the time conflict. Conflicting classes may not be scheduled if the overlapping time is greater than five minutes, or if the department head(s) deny the request.