Family Educational Rights and Privacy Act
The University complies with the Family Educational Rights and Privacy Act (FERPA). Questions regarding FERPA may be directed to the Office of the Registrar at 475-5149.
Notification of Rights
FERPA affords students certain rights with respect to their education records. These rights include:
The right to inspect and review the student's education records within 45 days of the day the University receives a request for access. (This right also applies to parents of dependent students, as defined in Section 152 of the Internal Revenue Code.) A student should submit to the registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask the University to amend a record should write the University official responsible for the record, clearly identify the part of the record the student believes is inaccurate or misleading, and specify how and why it should be changed. If the University decides not to amend the record as requested, the University will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
The right to provide written consent before the University discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent. The University discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted as its agent to provide a service instead of using University employees or officials (such as an attorney, auditor, or collection agent); a person serving on the governing or management board; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University. Upon request, the University also discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202-5901.
Under FERPA, only directory information may be released without a student’s written consent, except to the extent that FERPA authorizes disclosure without consent. Directory information is defined as: a student’s name, address, telephone number and email address; date and place of birth; major field of study and classification; enrollment status (full-time or part-time; undergraduate or graduate); photograph; participation in officially recognized activities and sports; weight and height of members of athletic teams; dates of attendance, degrees, awards, and honors received; and previous educational institution most recently attended.
To prevent the release of directory information without written consent, an enrolled student may complete a Request to Prevent Disclosure of Directory Information form with the Records Manager in the Office of the Registrar. Requests to withhold information are in effect until the student provides written notification to the Office of the Registrar to rescind the request.
Each year a campus telephone directory is published. Students, faculty, and staff can withhold directory information from this publication by notifying the proper official. The telephone directory is a public document, and it is the only document that the University makes public containing the name, address, and telephone number of students.
Attendance Policy - Enacted Fall 2003
Class attendance is regarded as an obligation as well as a privilege, and students are expected to regularly and punctually attend all classes in which they are enrolled. Failure to do so may jeopardize a student's scholastic standing and may lead to suspension from the university.
Each instructor will keep a permanent record for each class. These records are subject to inspection by appropriate University officials.
Instructors are required to state in their syllabi their expectations regarding class attendance and make-up policies; instructors using the University attendance policy must clearly state so in their syllabi and must either supply students with a copy of the policy or provide the web link through which students can access the policy online. Syllabi must be distributed during the first week of the semester.
A student must submit excuses for all class absences within the time frame specified by the instructor. The instructor will accept an official University excuse. Students must present proof of participation in University-sponsored events which constitute an official excuse for absence from class (band trips, special field trips, athletic team trips, etc.). Each instructor is to determine whether any other absence is excused or unexcused; medical excuses may be subject to verification.
If a student misses an examination, it is the student's responsibility to present an excuse to the instructor within the time frame specified by the instructor and to arrange a date and place for the examination.
If a student receives unexcused absences in excess of ten percent of total classes, an instructor may assign a “WN” (withdrawal for non-attendance) as a final grade. Because individual instructors may or may not choose to implement this policy, a student who stops attending classes should not assume a “WN” will automatically be assigned. Students are responsible for understanding attendance policies as noted in the syllabus for each class in which they are enrolled; they are responsible for monitoring their own status with regard to absences and should communicate with their instructors as to whether specific absences are excused or unexcused. Students who do not comply with the attendance policy in a class in which the instructor has opted to implement it may receive a grade of “WN” despite any other grades earned in that class.
If a student's excused and unexcused absences exceed forty percent of the total classes, an instructor may assign a "WN" for a final grade if the student does not withdraw from the class following established University procedures.
NOTE: All recipients of federal financial aid should contact the Office of Financial Aid and consult the section of the catalog concerning financial aid to understand the implications of these attendance regulations on funding and the repayment of funding received. In addition, students should understand that failure to comply with these regulations may have an impact on TOPS eligibility, private insurance coverage, tax status, etc.
Assistance for Students with Disabilities
Students with disabilities who will need assistance during registration and/or accommodations in classes should first meet with their advisor, then contact the Office of Services for Students with Disabilities in Drew Hall, Room 200 or call 475-5916 no later than one (1) week prior to registration. Other services, such as an interpreter for hearing impaired students, require two (2) weeks’ notice.
Students who plan to complete graduation requirements at the end of this semester should file an Application for Degree for each degree they are to receive. The application(s) form is available in the student’s academic department and should be turned in to their department head during the first week of classes. Any student who submitted an application for degree last semester, but did not graduate, must file a new application if he or she plans to complete degree requirements this semester.
If a student is transferring hours from another university in order to complete degree requirements at McNeese, the grade(s) from the other university must be received in the McNeese Office of the Registrar no later than the date specified in the Calendar link.
Graduating students who plan to return to McNeese for additional course work must complete and submit an Application for Admission to the Admissions Office.
Curriculum change forms may be obtained from the Office of the Registrar. A curriculum may be changed through the last date for late registration for a particular term. Any curriculum change form received after the last date for late registration will be processed for the next semester in which the student enrolls.
Institutional Disclosure and Reporting Requirements
Federal law requires all public universities to provide students with information concerning graduation rates, security policies and crime statistics, and athletic program participation rates and financial data.
Security policies and crime statistics are available on the University Police website.
Athletic program participation rates and financial data are available each year by October 15, and the report is placed on reserve in Frazar Memorial Library. The report on completion and graduation rates is available each year by July 1 and can be reviewed in the Office of Institutional Research.
Final grades can be viewed by accessing Banner Self-Service or My McNeese Portal. A student who requires an official report of grades may request an official transcript from the Office of the Registrar. Final grade reports are not mailed to students.