Safety Meetings - General Safety Program 1.07
McNeese State University
Vice President of Business Affairs
Office of Environmental, Health, Safety & Hazardous Waste
Safety Meetings - General Safety Program 1.07
Safety Manual Content
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Overview
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A safety meeting can be an effective accident prevention tool.
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The function of a safety meeting is to educate, inform, teach and train.
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Safety meetings may vary from formal presentations to video presentations followed by informal discussions.
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A wide array of resources is available through the University's Safety Officer.
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Meetings are required to be held quarterly (4 per year), preferably in the months of January, April, July, and October.
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Most meetings can be held during regular staff meetings where attendance is mandatory.
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The Dean, Director, or Department Head need not present meetings.
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Subject matter experts may be brought in to make a presentation.
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The Dean, Director, or Department Head may assign a designated meeting facilitator from his/her staff.
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Quarterly meetings may be reviewed by employees on the Safety website
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Subject Matter
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Safety meetings can cover on-the-job, as well as, off the job subject matter.
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Meetings are appropriate prior to and at start-up of a new process or procedure, particularly if the process or procedure deals with hazardous materials and/or equipment.
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Records / Documentation
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Minutes of all safety meetings shall be recorded and sent to the Dean, Director, or Department Head.
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A Safety Meeting Report (SM-1-00) (Section 7: Forms) may be obtained from the forms section of this manual.
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This form will document meeting agenda, materials used, attendance, time, date, place, etc.
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Original minutes, including signatures of attendees, shall be kept by the Dean, Director, or Department Head. Copies are to be sent to the University's Safety Officer via e-mail, fax, or campus mail.
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Records shall be maintained for a minimum of 3 years.
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Document Details
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Issue Date:02/27/04
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Review Date:06/11
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Revision No.:1.0
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Revision Date:06/12/09
Revisions Noted In Italics