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Comprehensive Standard 3.11.3

Comprehensive Standard 3.11.3

Comprehensive Standard 3.11.3

The institution operates and maintains physical facilities, both on and off campus, that appropriately serve the needs of the institution's educational programs, support services, and other mission-related activities.

_X_ Compliance                     ___ Non-Compliance

Narrative
McNeese State University is in compliance with Financial and Physical Resources Comprehensive Standard 3.11.3

Description of Physical Facilities
The McNeese State University campus consists of 88 buildings with a total of 2,046,199 square feet of building space. (1)  These buildings are located on 502 acres of land in Lake Charles, LA., including the McNeese State University farm, which is located approximately three miles from the main campus. (2) McNeese State University was founded in 1939, and all structures were completed since that date.

Also, McNeese State University leases property for university use. The university leases Burton Coliseum, a multi-purpose sports arena, from the Calcasieu Parish Police Jury. Burton Coliseum sits on 45 acres of land and has permanent seating for 6,500 people. Burton Coliseum is funded by a parish-wide property tax and by self-generated revenues. (3) The property also includes a livestock area, an exhibit building, and an agricultural arena. The Coliseum is located approximately three miles south of the main campus. The university also leases property from the McNeese Foundation for temporary parking facilities while a new parking garage is under construction. The parking garage project is discussed in more detail further down in the narrative. In addition, the university leases 984 acres of farm land, some of it being located adjacent to the McNeese State University farm and the rest being located in Kinder, Lacassine, and South of Lake Charles. An additional 100 acres are leased next to Burton Coliseum (2), and this farm property is used as pasture land for grazing cattle.

The lease in Lacassine is a special feature for the university. In October 2011, McNeese received approval to create the Center for Advancement of Meat Production and Processing (CAMPP) which is now located at the facility in Lacassine. (2a) Earlier in June of that same year, the State of Louisiana (through the Office of Community Development-Disaster Recovery Unit) and the McNeese State University Foundation entered into a cooperative endeavor agreement to purchase the facility and in turn lease it to the university with the purpose of enhancing the academic offerings in the Harold and Pearl Dripps Department of Agricultural Sciences. (2b)

In the fall 2012 semester, the McNeese State University student enrollment was 8,588 students, and the university employed 793 faculty and staff. (4, 5) To accommodate the needs of students, faculty, and staff, the university has the following usable space allocated: (1b)

Usable Space
Category Square Footage %
Academic space, including library 470,451 25.544%
Administrative space 61,591 3.344%
Auxiliary space + 506,744 27.514%
Athletic space 87,650 4.759%
Residential space 193,693 10.517%
Burden space 347,815 18.885%
Academic and Auxiliary space
Currently under renovations
109,636 5.953%
Slated for Demolition 64,171 3.484%
Total Net Square Footage  1,668,122 100.000%
(adding physical structure)
Total Gross Square Footage
2,046,199
+ This figure includes the Burton Complex net assignable square footage of 398,096, which inflates the figure for Auxiliary facilities. (1b)

The current figures given above are provided by an analysis of the data in the Facilities Inventory and Space Utilization Report. This annual report, due to the Louisiana Board of Regents each November, represents a snapshot of the physical facilities on the fourteenth class day of the fall semester. The report is then compiled by the Board of Regents and used for comparative analysis among the institutions of higher education. The finalized report is provided. (1a, 1c)

To accommodate the parking needs of students, employees, and visitors, the university also provides 5,808 parking spaces. (6) These are located throughout the campus and this number has not substantially changed since our previous compliance report. A new parking garage structure, however, is currently under construction and will provide the campus community with a net gain of 639 spaces when it is complete in late spring of 2013. This project is also through Cowboy Facilities, Inc. and will be discussed later in this narrative.

State of Louisiana Funded Major Repairs and Deferred Maintenance
For upkeep of its existing facilities, the Louisiana Legislature provides funding to public universities for major repairs and deferred maintenance. McNeese State University has utilized the Major Repair and Deferred Maintenance funding for projects that fall under the following categories: 1.) Life Safety, 2.) Code Compliance, 3.) Repair of critical systems in danger of failing, 4.) Repairs that extend the useful life of campus facilities, 5.) Energy Conservation and 6.) ADA Compliance. The following schedule represents the amount of funding that McNeese State University has expended on its facilities for major repairs and deferred maintenance since 1997 (see 7 in addition to chart below):
Funding
Year Cost
2007 40,052.18
2008 376,581.82
2009 116,088.02
2010 549,696.18
2011 36,171.92
2012 1,063.88
Total $ 1,119,654.00
Note: The drop in Deferred Maintenance spending since our last report of $4,322,993.50 is largely due to the creation of special emergency funds made available by the State of Louisiana specifically for Hurricane Rita recovery; our attention and priorities naturally shifted to spending these emergency funds while they were available. Details are offered later in this narrative in a section entitled "Impact of Hurricane Rita."

Plans for Capital Improvements
To facilitate planning for future capital project needs, the university prepares a five year capital improvement plan. This plan is updated annually and is submitted to the University of Louisiana System where it is forwarded to the Louisiana Board of Regents and then to the State Office of Facility Planning and Control (FP&C) where it is incorporated into the capital outlay budget for the State of Louisiana. These projects are funded either through State appropriation or through University self-generated revenues. The Louisiana Legislature provides an appropriation for any State funded projects it approves. (8)

The largest project in the university's capital improvements is the Shearman Fine Arts Building expansion which is a multi-phased project with an estimated total cost of $22,170,000. Currently, $17,770,000 has been appropriated already; we are expecting the final $4,400,000 this year. (8, 9) Phase 1, the Fine Arts Building expansion, added 58,520 square feet of building space to the university's inventory and is now online and being used by students, faculty, and the public. Phase 2, the Band Hall Renovation, is currently underway. The last phase will be the renovation of the existing portion of the complex, which will be timed to start in coordination of the university's academic schedule.

In partnership with the Southwest Louisiana Alliance and its constituents in the five-parish area, McNeese State University has taken a leadership role as a facilitator of collaborative projects through the newly formed Southwest Louisiana Entrepreneurship and Economic Development (SEED) Center. To that end, the SEED Center located off of Ryan Street is currently under construction. This 52,315 square-foot facility will establish a business incubator; house the offices of the SWLA Alliance; support and encourage entrepreneurial training, executive training, and other educational activities and programs; support small business sustainability; and host economic development entities and organizations. (9a, 9b) When the construction phase is completed, the building will be owned by the university from that point forward.

Other projects in the university's improvement vision are highly visible and should be noted here as well because they describe a continuing challenge to update facilities and incorporate innovation, and they show our commitment and success in answering that challenge. (9c, 9d, 9e, 9f, 9g, 9h, 9i, 9j)

Other Projects
Facility Status Cost
University Quadrangle (9c) Completed in November 2010 $1,094,928.53
Field House Renov. and Addition (9d) Completed in July 2011 $8,268,767.00
ADA Upgrades Campus Wide (9e) Underway, Target Completion 2013 $4,000,000.00
Kaufman Hall Renovations (9f) Underway, Target Completion 2013 $4,905,000.00
Campus-wide Elevator Repairs (9g) Planning; Target Constr. Start in 2013
Target Completion in 2013
$750,000.00
(cash available)
Alpha Hall Renovations (9h) Target Start in 2013
Target Completion in 2014
$850,000.00
(cash available)
Frazar Library Renovations (9i) Planning; Target Constr. Start in 2013
Target Completion in 2014
$6,215,000.00
(cash available)
$1,000,000.00
(self-generated)
Frasch Hall Annex Repairs (9j) Planning; Target Constr. Start in 2014
Target Completion in 2014
$6,500,000.00
(cash available)
 
Total
 
$33,583,695.53
 
Construction and Maintenance Projects Funded at the University Level
For smaller projects costing less than $350,000 and funded through self-generated fees, the University may proceed without going through the lengthy capital outlay process. The university has expended the following for this type of project starting with fiscal year 2007: (10)
Smaller Project Costs
Year Price
2007 $1,090,970.17
2008 3,689,935.24
2009 2,004,218.70
2010 1,111,785.20
2011 1,277,538.00
2012 1,426,977.45
2013 (year-to-date) 278,660.25
Total $10,880,085.01

 
In addition to these small projects, the University has also expended the following for a special type of renovation/repair project that resolves accessibility issues. The university has an amicable settlement agreement with the US Department of Justice to bring existing facilities up to the correct standards by September 2016. (11)
Additional Projects
Year Cost
2009 $ 99,669.00
2010 357,036.00
2011 512,047.50
2012 230,882.00
Total $1,199,634.50

 
The university also benefitted from the American Recovery and Reinvestment Act (ARRA) of 2009. Through the Louisiana Department of Natural Resources "EmPower Louisiana" program, which received its funding from a sizable ARRA grant, the Louisiana Board of Regents secured some of those funds for higher education and made sub-grants to several universities and colleges. McNeese was fortunate enough to implement two energy-savings projects for the main campus: lighting retrofits in six buildings and the installation of three variable-frequency drives and motors for the cooling tower, a vital part of our cooling & heating system. The total cost was $340,480.00. (12)

Cowboys Facilities, Inc. Project - Parking Garage
Cowboy Facilities, Inc. is a Louisiana nonprofit corporation whose sole purpose is to allow for acquiring, constructing, developing, managing, leasing, mortgaging, or conveying student housing and other facilities on the campus of the University. The University is utilizing Cowboy Facilities, Inc. for the construction of a parking garage.

In 2011, McNeese State University entered into a Ground Lease Agreement and Facilities Agreement with Cowboy Facilities, Inc. to develop and contract a parking garage on the campus. The need for this project stems from the fact that the university has insufficient parking on its main campus and is surrounded by four major streets with a high amount of vehicular traffic. (13)

In spring of 2012, site clearing and construction for the new garage began. The new structure will be three levels and accommodate 880 vehicles--a net gain of 639 spaces. It will be located on the main campus and bounded by Cameron Drive, Vernon Drive, Vermilion Drive, and Common Street. (14)

Impact of Hurricane Rita, 7 Years Later
When Hurricane Rita struck the McNeese State University campus on September 24, 2005, it caused significant damage to the University's facilities. At the time, the university was not confident about how long repairs would take and could only predict the repair cost to be between $15 and $20 million.

In our last narrative, most of the university buildings had been remediated allowing students and employees to re-occupy them, but several buildings remained closed due to the extensive damage they received. The most notable were Drew Hall, Gayle Hall, Frasch Annex, and Burton Dorm.  By the later part of 2008, permanent repairs to all but one building were complete. Burton Dorm remained the exception and the subject of a long and drawn-out process in determining the best resolution for it. The decision finally was made to demolish the existing structure and replace it with a smaller structure on the same footprint. The demolition and debris removal portion at the project was completed September 14, 2012. Construction activities for the replacement structure began in 2012 and continue into 2013. The target completion for the new building is summer 2013, in time for the start of the fall semester.

The State of Louisiana, through special appropriation by the Legislature, FEMA, and the State's Insurance Program, provided the bulk of the funding for all remediation and permanent repair projects, including many roof replacements. (15)  Many smaller permanent repairs were made through the use of donated funds received from the Bush-Clinton Katrina Fund. (16)
In all, the financial impact of Hurricane Rita has been a cumulative cost of $20,020,302.65 to date. This figure includes all of the funding sources used and the budgeted construction cost for Burton Dorm that is now underway. As the construction process continues, unforeseen costs may be realized, and this total may indeed increase. It is important to note that when the Burton Dorm project is complete, the university will be fully recovered from Hurricane Rita.

Disaster Preparedness Measures
The University is better prepared to deal with future natural disasters based on the first-hand experiences of Rita. The university has installed several power generators throughout the campus for key buildings and the functions inside. The university also has a better management plan which activates various levels of activity and preparedness based on the proximity of a hurricane and a storm's cone of uncertainty. (17)


Supporting Documentation
 

(1) Building List
(1a) Building Inventory--Space Utilization Report
(1b) Analysis of Space by Broad Categorization
(1c) Room Inventory--Space Utilization Report
(2) University Land
(2a) Creation of CAMPP
(2b) CAMPP Lease
(3) Burton Coliseum Lease Agreement
(4) Memo 2012 Fall Enrollment Figures
(5) Page 90 from Form BOR-10 of the Board of Supervisors 2012-2013 Budget Request
(6) Parking Spaces (map)
(7) Major Repairs and Deferred Maintenance Expenditures : See also 18
(8) Capital Improvements
(9) Shearman Fine Arts Building
(9a) SEED Center Local Services Agreement
(9b) SEED Center Ground Lease
(9c) Financial Data: University Quadrangle
(9d) Financial Data: Field House Renovation/Addition
(9e) Financial Data: ADA Upgrades Campus-wide
(9f) Financial Data: Kaufman Hall Renovation
(9g) July 2012 Meeting of State Bond Commission: Cash Line of Credit, Campus-wide Elevator Repairs
(9h) Financial Data: Alpha Hall Renovations
(9i) Financial Data: Frazar Memorial library Renovation and Repair
(9j) Financial Data: Frasch Hall Annex Repair
(10) Construction and Maintenance Projects Funded at the University Level
(11) Accessibility Projects Funded at the University Level
(12) American Recovery and Reinvestment Act Projects
(13) CFI: Parking Garage Project
(14) CFI: Parking Garage Construction Boundaries (map)
(15) Hurricane Rita Recovery Projects, State Funded : See also 18
(16) Bush-Clinton Funds Used for Hurricane Rita Recovery
(17) Disaster Preparedness, Response, and Recovery Plan
(18) Facility Planning Raw Data for extracts