All cash and cash equivalents on hand for working purposes of the cashiers office shall be secured daily in the vault located in the secured area of the cashiers office.
PURPOSE
To ensure that all cash and cash equivalents are protected.
SCOPE
These policies and procedures are applicable to all McNeese employees who accept payments.
OBJECTIVE
To safeguard McNeese State University accounts against theft, fraud, and inefficiency.
AUDIT
University funds are subject to an audit anytime by the Internal Auditor.
VAULT SECURITY
The vault is placed in a secured area with limited access restricted to the Accounts Receivable Supervisor and the Comptroller. Cashiers do not have access to the secured area.
The combination to the vault is known to as few persons as possible consistent with operating requirements and the value contained.
The combination will be changed if any employee having knowledge of the combination leaves the employ of McNeese State University or no longer requires the knowledge for the performance of their duties.
For department safes, it is the responsibility of the department head to monitor the combination changes or to supervise a delegated employee.
