Skip to main content
Learn More

Tenure and Promotion Guidelines

Tenure and Promotion Guidelines

Academic and Student Affairs
Date enacted or revised: 
Sept 9, 2011
More than any other single factor, tenure decisions affect the quality of the faculty. Tenured faculty retain the status until they retire, resign, or are terminated for cause or as a result of financial exigency. Therefore, tenure shall be granted only to those faculty members who demonstrate the ability and potential to contribute to the discipline and to support the mission of McNeese State University.

Tenure Policy For Persons Employed Before 8/20/93

Available in the Office of Academic Affairs or in the Office of Institutional Effectiveness.

Tenure Policy For Those Persons Employed As Faculty On or After 8/20/93


Reference: (section XI-A)
Indeterminate tenure, hereafter referred to as tenure, is intended to ensure and enhance faculty members' academic freedom and job effectiveness. Tenure assures the faculty member that employment in the academic discipline at the institution will be renewed annually until the faculty member resigns, retires, or is terminated for cause or financial exigency.
Faculty members shall not be eligible for tenure at the instructor level or for non tenure track appointments.
Each recommendation by an institution to grant tenure to a faculty member shall be submitted to the Board at a time designated by the System President, which shall be no later than the date to submit annual budgets for approval.

Eligibility for Tenure

Reference:  (section XI-B)
The probationary period for tenure consideration in the University of Louisiana System is six years. A tenure-track faculty member may apply for tenure during the sixth year.Tenure is not automatic and cannot be earned simply by serving the probationary period.

Recommendation for Tenure

Reference:  (section XI-C)
Recommendation for tenure for those who are in the final year of the probationary period shall originate in the various structural units, with tenured faculty and/or unit heads initiating the recommendations. The recommendation shall be submitted to the dean, Vice President of Academic Affairs and institution president for his/her consideration. Final authority for granting tenure shall rest with the Board of Supervisors for the University of Louisiana System. Under no circumstances shall tenure status be achieved without specific action of the Board of Supervisors.
It is MSU policy that the department head shall receive application for tenure from faculty in the sixth year of probationary service and shall initiate tenure recommendations after consultation with tenured faculty in the department. All tenured faculty in a department will be consulted in tenure decisions within the department except in extenuating circumstances such as when a faculty member is on leave or is out of the country and cannot be contacted. A log stating who was consulted and the date of contact will be kept and placed in the permanent academic file of the person being considered for tenure. The log will be signed and dated by each faculty member consulted. If a faculty member cannot be contacted because of extenuating circumstances, the reason will be stated in the log. The tenure recommendation to the Vice President of Academic Affairs and the President rests with the department head and dean.

Tenure Decision for Administrative Appointees (June 2007)

Reference: (section XI-M)
Academic administrators at the level of dean or higher are frequently appointed with academic rank (typically associate professor or professor) and tenure in a specific discipline. A request to offer tenure with appointment must have prior approval by the System President. In the employment of certain academic administrators such as department heads, directors, or deans where the offer of employment does not include immediate tenure, it should be stipulated that a tenure review shall be performed within one to three years by the administrator's immediate supervisor. This evaluation should include, among other factors a review of specific provisions stipulated at time of employment. The review of a dean shall be made by the Vice President of Academic Affairs with possible input from department heads in his/her college or school, while the review of a department head shall be made by his/her dean with input from faculty within the department.
Administrator (Vice Presidents, deans, directors) in non-academic areas (finance, student affairs, institutional advancement, and others) shall not be appointed with academic rank or tenure. Exceptions to this rule may include individuals appointed to such a position after having acquired rank and tenure in an academic discipline within the same institution, or in other exceptional cases specifically approved by the Board. (Addition approved 8/30/95)

Notification of Tenure Decision

Reference:  (section XI-D)
At the end of the tenure review process, the result of each individual's evaluation shall be provided to that individual. In the event tenure is to be denied, 12-month advanced written notice of termination shall be given. If tenure is to be awarded, the affected faculty member shall be informed in writing and the tenure recommendation will be submitted for Board approval and will be effective with the next appointment.

Early Awarding of Tenure

Reference: (section XI-E)
In certain unusual cases, the institution may award tenure to faculty members of extraordinarily high merit prior to the end of the sixth probationary year. Any academic unit's recommendation, with faculty input whenever possible, to award tenure before the end of the usual probationary period should be accompanied by an accounting of compelling reasons for this action. Evidence of sustained scholarly achievement and recognition at the international level is a minimum expectation for consideration of early tenure.

Decision Not to Grant Tenure

Reference:  (section XI-F)
If the decision is made not to grant tenure, it shall result in a terminal appointment for the subsequent year (usually the seventh year). The notice of terminal appointment shall be made to the faculty member prior to concluding the sixth year or review year. Written notice of terminal appointment must be provided 12 months in advance.

Credit for Prior Service

Reference:  (section XI-G)
For the purpose of the probationary period, credit may be given for prior service at other institutions with the mutual consent of the individual institution, McNeese State University, and the Board.

Faculty Initially Appointed as Professor or Associate Professor

Reference: (section XI-H)
Faculty members initially employed at the rank of professor may be granted tenure upon appointment or, at the discretion of the institution, may be required to serve up to the full probationary period. McNeese usually requires at least three (3) years probationary period for the rank of professor and may not exceed four (4) years. Faculty members initially employed at the rank of associate professor are required to serve a probationary period not to exceed six (6) years. Faculty initially appointed as associate professor must apply for tenure no later than during the 6th year of service. Faculty initially appointed as professor may apply during the 3rd year, and must apply for tenure no later than the 4th year of service.

Limitation of Tenure

Reference: (section XI-I)
Tenure shall be limited to persons in the faculty ranks of assistant professor, associate professor, and professor. Administrators shall not earn tenure except as members of an academic discipline.

Duration of Tenure

Reference:  (section XI-J)
Tenured faculty shall retain their status until they retire, resign, or are terminated for cause or as a result of financial exigency. Tenure shall be granted and held only within an academic discipline that is offered at the institution and assures renewed appointments only within that discipline.

Termination for Financial Exigency

See Termination: Financial Exigency

Tenure Policy

Reference:  (section XI-L)
This tenure policy shall supersede all existing policies with the following exceptions:
  1. All persons holding tenure on the effective date of this policy shall retain their tenure.
  2. Any person in the employment of an affected institution on the effective date of this policy shall be eligible to earn tenure under the terms and conditions of the policy in force and in effect at the time of that person's employment as faculty at that institution.
  3. This policy shall in no way affect any rights acquired by any person employed by an institution prior to the effective date of this policy.