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University Policies Terms and Rules

University Policies Terms and Rules

Date enacted or revised: 
Rev March 9, 2015

Scope, Terms, and Rules

The University Policies website and the Academic Catalog serve as the principal policy documents for McNeese State University.
  • Institutional Policy: a policy with a wide scope and that has the potential for impact campus-wide.
  • Academic Catalog: contains policies specific to academic issues at the institutional level; includes but is not limited to admissions-related policies, course-work requirements, graduation requirements, and other academic matters.
  • Departmental Policy: a policy with a narrow scope and that has the potential for impact to a limited unit.


The following procedures are required for all institutional policies:

  1. Institutional policies are brought before Senior Staff by the President or other members of Senior Staff overseeing the policy. Upon review, the Senior Staff makes a recommendation for approval to the President. The President is responsible for final approval for all institutional policies.
  2. Minutes from the Senior Staff meeting shall document approval of the policy. Staff minutes are archived in the Office of Instiututional Research and Effectiveness.
  3. Policy revisions should be noted as such and include the date of revision. Revised policies do not require additional approval unless the intent of the policy significantly changes. The revised policy should be submitted to the Office of Institutional Research and Effectiveness for posting on the University Policy website.
  4. The President or Staff members authoring new or revised policies is responsible for coordinating dissemination of institutional policies with the Office of Institutional Research and Effectiveness as appropriate to the policy.
  5. New policies or revisions to policy will be posted on the University Policy website at The Office of Institutional Research and Effectiveness will coordinate with the campus webmaster to ensure consistency of institutional policies.
  6. Academic policies contained in the Academic Catalog are proposed by an academic or administrative unit, reviewed by the Academic Advisory Council, and approved by the Provost for inclusion in the Academic Catalog.

Delineation of Authority

All university policies are assigned to at least one member of the institution's executive leadership for maintenance and review. The responsible authority is noted on each policy page. Responsibility for the Academic Catalog lies with the Provost.

Responsibility for Compliance

All McNeese employees, including Visiting Lecturers and Teaching Graduate Assistants are responsible for reading, understanding, and adhering to all University policies, including the Academic Integrity Policy and the Diversity Awareness Policy. University policies are officially published on the University Policy site at This page includes a keyword search box to assist personnel in locating applicable policies. The Academic Catalog also contains a searchability feature.

Pre-employment Employment Application Policy
All new full-time and part-time employees, all new Visiting Lecturers, and all new Teaching Graduate Assistants will complete the Pre-Employment Application Form. These procedures do not apply to 120-day or less hires.

Academic Integrity
McNeese State University seeks to strengthen the value of student academic achievement by fostering a learning environment which is based on honesty, respect, fairness, responsibility and excellence. Consequently, the University expects all members of its academic community will demonstrate honesty and integrity in all academic relationships. The purpose of the Academic Integrity Policy is to provide students, faculty, and staff with guidelines about what behaviors violate Academic Integrity expectations, and the process for addressing academic integrity issues.

It is important to note that students should be informed about the policy with a statement in the syllabus indicating the policy's location on the web site ( Students applying to McNeese for summer 2007 and beyond will sign a pledge related to Academic Integrity on the application for admission; therefore, it is important the McNeese community understands expectations for upholding Academic Integrity.

Diversity Awareness
The University has adopted The Diversity Awareness Policy to provide for prompt and equitable resolution of discrimination complaints. The Policy describes the grievance procedure for individuals who may have experienced discrimination. The Policy further defines racial discrimination, sexual harassment/discrimination, gender discrimination, sexual orientation discrimination, age discrimination, and discrimination against individuals with disabilities. The grievance procedures for individuals with disabilities confirms the University's commitment to providing accessibility to its programs, services, and activities for individuals with disabilities who are otherwise qualified and entitled to an accommodation.

Individuals who believe they may have experienced discrimination, but are uncertain as to whether a complaint is justified or whether they wish to initiate a formal written complaint, may discuss their concerns confidentially and informally with the Chief Diversity Officer.


For the purpose of these policies "Visiting Lecturers," "Teaching Graduate Assistants," and "Adjunct Faculty" are synonymous unless otherwise noted.


McNeese State University is not responsible for any errors created in or damage to materials as a result of the installation or maintenance on McNeese Web servers, or their use by anyone accessing McNeese Web servers. Official McNeese pages may contain links to other pages not officially sanctioned by the University. The McNeese Catalog is the official source for all academic postings and curricula.