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Grading System

Grading System

Date enacted or revised: 
Rev-Jan 3, 2013

System of Grading

  1. A student's scholastic achievement is indicated by the following grades: "A" for work of superior quality; "B" for work of above average quality; "C" for work of average quality; "D" for work of poor but passing quality; "F" for work of unsatisfactory quality; "S" for work of passing quality; and "U" for work of unsatisfactory quality.
  2. A grade of "I" (Incomplete) may be given for work which is of passing quality but which, because of circumstances beyond the student's control, is not complete. It is the responsibility of the student to contact the instructor about the possibility of receiving an "I" grade. A grade of "I" becomes a grade of "F" if it is not converted before the last date to resign during the next regular semester in which the student is enrolled at the University or within one calendar year if the student does not enroll. At least one week before the deadlines stated above, the student must make arrangements to complete all course requirements. The grade of "I" is not included in computing the student's grade-point average until it is resolved into a final grade.
  3. A grade of "W" is given when a student withdraws from a class or resigns after the final date to register and before a designated date (See University Calendar.) The grade of "W" is not included in computing the student's grade-point average.
  4. A grade of "WN" is given when a student is withdrawn from a class by the instructor for non-attendance. The grade of "WN" is not included in computing the student's grade point average.
  5. A grade of "IN" is given when a graduate student's thesis is in progress.
  6. A grade of "NR" is given when the instructor does not report a grade. This is usually cleared soon after grades are due.

Change of Final Grade

Grades that have been submitted to the Registrar's Office can be changed only by completing a form available from the Registrar's Office. The form must be signed by the instructor, the department head, the dean, and the Vice President of Academic Affairs. Grade changes must be made no later than the next regular semester after the grade is earned.

Quality Points and Quality Point Average

Quality points are numerical equivalents of letter grades. A ratio of quality points earned to semester hours taken which equals 2.0 is "C" average.

The quality points assigned to each grade are as follows: A=4, B=3, C=2, D=1, F=0, I=0, and WN=0.

All courses in which a grade of "A", "B", "C", "D", or "F", is received are included in the computation of the cumulative average.

When a student repeats a course, the last grade received shall be accepted as the final grade.

An adjusted GPA may be used in calculating cumulative GPA. The adjusted GPA uses only the last grade earned for courses that have been repeated. The adjusted GPA is not used for determining academic awards or honors.

Removal of "I"Grades

The grade which removes the "I" must be submitted to the Registrar's Office by the designated date in the next regular semester in which the student is enrolled or within one calendar year if the student does not enroll. At least one week before the grade is to be submitted to the Registrar's Office, the student must make arrangements to complete all course requirements. A grade of "I" becomes a grade of "F" if it is not converted by the deadline.

Materials Used in the Computation of Grades

Students have the right to see all graded materials or other items used in the computation of their grade.  The course syllabus must clearly indicate how the student's grade will be determined .  Points may not be subtracted from a student's final total as a punitive action for missing class; nor should points be added for attendance with lack of participation. 
 
Course syllabi for courses that require application of learning such as clinicals, student teaching, practica, labs, internships, or otherwise require specific contact hours should indicate how the student will meet the contact hour requirement of the course.  The course grade for clinicals, student teaching, practica, labs, internships, or courses with specific contact hours may require attendance as a participation component in the computation of the grade.   The course syllabus must state clearly the implication of attendance for the computation of the grade.   Absences excused in accordance with University policy may not result in punitive grades or deduction from the final grade. 
 
All records and materials which were used in the computation of the student's grade and which were not returned to the student after grading should be retained for a period of at least one semester following the student's completion of the course.

Posting Grades

Instructors are not required to post grades. Those who do must comply with the Family Educational Rights and Privacy Act. This act prohibits public posting of grades using social security or student identification numbers without the un-coerced, written consent of the student. Public posting using a code word or randomly assigned number, known only to the student and instructor is permissible so long as the order of posting is not alphabetical. Mailing grades using student-supplied, stamped, self-addressed envelopes is also permitted.

See also University Syllabus Template.