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Terms and Conditions

Terms and Conditions

Terms and Conditions  
to Understand When Receiving Federal Financial Assistance
 
SATISFACTORY ACADEMIC PROGRESS (SAP)- To be eligible for financial assistance, a student must meet minimum Satisfactory Academic Progress Standards each semester - fall, spring, and summer. Satisfactory Academic Progress is defined as passing a required number of hours and achieving a required overall cumulative grade point average during each semester while pursuing a degree program. Review the complete Satisfactory Academic Progress policy on the McNeese website to ensure compliance.  

ELIGIBLE COURSES FOR FEDERAL FINANCIAL ASSISTANCE:
- Ineligible courses- Federal financial assistance can only be provided to students for courses that count toward their degree or certificate program. If a student is enrolled in courses that do not count toward any degree, they cannot be used to determine enrollment status. Enrollment status is what is used to determine the amount of financial assistance that can be awarded to a student. See a complete list of ineligible courses at www.mcneese.edu/finaid/courses-not-eligible-for-federal-assistance.   

- Repeated courses- Federal financial assistance may be paid for repeated coursework previously taken in the program but may not include more than one repetition of a previously passed course. This means courses for which you have passed with a grade of D or better can only be repeated once in your enrollment status to count for Federal Financial Aid eligibility determination.

MINI SESSION COURSES- Federal financial assistance (grants and loans) is paid on attending hours. Students enrolled in mini sessions may not be eligible for their full disbursement until subsequent mini-sessions begin.  

ENROLLMENT REQUIREMENTS- To be eligible for federal financial assistance, you must be 1) in an eligible degree program and 2) enrolled in eligible courses (defined above):  
  • Loans- Students must be enrolled in at least 6 hrs of eligible courses in an eligible degree program to qualify for Direct Stafford loans and/or Perkins loans. See more specific details about degree programs under Direct Stafford Loan Information below.  
  • Grants- Students eligible for grants do not have to initially enroll full time to receive grants as is with many scholarships. Grants are prorated based upon EFC and eligible hours enrolled.  

While some degree programs consider students at full time status when enrolled less than 12 hours (ex. Student teaching, nursing clinicals, engineering co-ops), federal financial assistance is always based on actual hours enrolled and attending.

In instances where undergraduate students receive special privilege to enroll in graduate level courses, the graduate level courses will be excluded from the student's enrollment status for federal financial aid purposes.

FINANCIAL AID/SCHOLARSHIP AUTHORIZATION- Once awarded, to use financial aid and scholarships to pay fees, students must electronically sign the Financial Aid/Scholarship Authorization each semester through Banner Self Service before the fee payment deadline or your classes may be dropped.

FALL GRADUATES- Students graduating in the Fall semester will have their awards revised after enrollment is final. Please be aware that your original awards may change. 
 
DIRECT STAFFORD LOAN INFORMATION:  
- All first time borrowers with <30 hours earned AND/OR all first time borrowers at McNeese (regardless of hours earned) must complete Entrance Counseling at www.studentloans.gov before loans will be originated.    

- All student loan borrowers must complete and submit a Master Promissory Note (MPN) electronically at www.studentloans.gov every 10 years unless inactivated by student.  

- All Direct Stafford Loans must be disbursed in two separate disbursements regardless of length of loan period. For example: Students attending both Fall and Spring semesters receive two disbursements; one in the Fall and one in the Spring. Students attending only one semester in an academic year (ex. Fall Only, Spring Only, or Summer Only) receive two disbursements; one in the beginning of the semester after enrollment is final and one at the midpoint.

- Students graduating in the Fall semester will have their loan awards prorated based on hours of final enrollment. You will not be able to 'accept' your awards until our office has reviewed and prorated your loan awards.

- Students enrolled in eligible certificate programs will be awarded based upon undergraduate annual and aggregate loan limits. Not all certificate programs are eligible for federal financial assistance.  

- In order for graduate students to be eligible for graduate level loan funds, they must be enrolled in an eligible Master's degree program and enrolled in at least 6 hours of eligible graduate level courses.
  • Graduate students enrolled in an eligible Master's degree program taking undergraduate courses that are prerequisites for the Master's degree (confirmed by academic department) may be awarded based on undergraduate annual and aggregate loan limits if other qualifications are met.   
  • Graduate students enrolled in an eligible Master's degree program taking undergraduate courses that are NOT certified prerequisites for the Master's degree will not be eligible to receive a federal Direct Loan award.

- Transfer students classification for federal financial aid is based on the amount of earned credits that are listed in Banner. If your transfer credits have not been reviewed and accepted your loan will be processed based on the amount of earned hours in Banner.

DISBURSEMENT/REFUND INFORMATION:
- Mini Session Courses- Federal financial assistance (grants and loans) is paid on attending hours. Students enrolled in mini sessions may not be eligible for their full disbursement until subsequent mini-sessions begin.  

- First-Time Loan Borrowers- If this is your first time to borrow a student loan, your first disbursement will take place 30 calendar days after the start of the regular semester. The 30 day delay will only take place in the first semester, the first time you borrow a loan.  

- Federal Direct Stafford Loans are Always in 2 Disbursements: All Direct Stafford Loans must be disbursed in two separate disbursements regardless of length of loan period. For example: Students attending both Fall and Spring semesters receive two disbursements; one in the Fall and one in the Spring. Students attending only one semester in an academic year (ex. Fall Only, Spring Only, or Summer Only) receive two disbursements; one in the beginning of the semester after enrollment is final and one at the midpoint.

- Payment of Fees: Once awarded, to use financial aid and scholarships to pay fees, students must electronically sign the Financial Aid/Scholarship Authorization each semester through Banner Self Service before the fee payment deadline or your classes may be dropped.

- Refunds: 
  •  All refunds are administered electronically by Higher One.  
  •  New students will be mailed a McNeese Choice Card at your mailing address (in Banner) that you will have to activate and select your refund preference. Continuing students who have already activated their McNeese Choice Card through Higher One in a previous semester do not have to do anything for subsequent refunds unless you wish to change your refund method. To change anything log on to your account at semester do not have to do anything for subsequent refunds unless you wish to change your refund method. To change anything log on to your account at semester do not have to do anything for subsequent refunds unless you wish to change your refund method. To change anything log on to your account at www.mcneesechoicecard.com.
  • Once disbursements occur to your student account in Banner, the Business Office then takes over and handles your refund. Once the business office has processed your refund check, you will see "Refund Credit Balance" and an amount on Banner Self Service under "View My Bill". From that date, the funds are sent to Higher One on the next business day. Higher One will then distribute the refund to you in the manner and timeframe as defined by the refund method you selected at www.mcneesechoicecard.com.
  • Your 3 options for refund:                                                                                                      
  1. Direct deposit into your current checking or savings account- funds available 2-3 business days AFTER McNeese sends them to Higher One.
  2. McNeese Choice Card that may be used like a debit card- funds available the same day McNeese sends them to Higher One.
  3. Paper check- funds available 5-7 business days AFTER McNeese sends them to Higher One.

 Information regarding fees and timeframe for funds are online at www.mcneese.edu/refund. Make sure you read all of the information and choose the method that is best for you.

PERKINS INFORMATION- You are accepting a Federal Perkins Loan with McNeese State University, MSU Box 93260, Lake Charles, LA. You must be at least a sophomore classification or higher and have a cumulative grade point average of a 2.00 or higher.  Accepting this loan could affect your eligibility for other types of financial aid. As a student enrolled at least half-time, you may be eligible for a maximum of $3000 for the academic year.  You may receive up to $15,000 cumulative for a bachelor's degree or the maximum of $30,000 cumulative for a graduate or professional degree.  There are repayment options associated with this loan such as hardship deferment, forbearance, cancellation (including military service), refinancing or consolidation.  This loan will be reported to the credit bureau.   

WITHDRAWAL AND NON ATTENDANCE INFORMATION- If you withdraw from the university OR stop attending (even if you do not withdraw), your financial assistance could be reduced according to the number of days attended OR the number of credit hours attended. Please contact the Office of Financial Aid before withdrawing from any courses.    
 
TRANSFER STUDENTS:  
  • Transfer students must report all post secondary education schools previously attended. Any transfer student who does not disclose this information is subject to adjustment or cancellation of their financial assistance.   
  • Transfer students must have a 2.0 GPA for the last period of enrollment and meet the hour requirements in the McNeese Satisfactory Academic Progress Policy. Incoming transfer students are not eligible for a financial aid warning term. All previous hours pursued are considered in establishing total remaining eligibility.
  • Your classification for federal loans is based on the amount of earned credits that are listed in Banner. If your transfer credits have not been reviewed and accepted your loan will be processed based on the amount of earned hours in Banner.