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College of Business Hurricane Plan

College of Business Hurricane Plan

On Alert

Monitor the threat level (projected path, size, and speed) posed by the system.

All university students and personnel shall closely monitor the university's website and local media for storm updates and further instruction.

Preparation

All university employees shall begin preparing the campus for hurricane conditions.
Dean and Dept. Chairs: Provide information to faculty and staff regarding conditions and evacuation procedures. Send notice to faculty and staff to back-up and secure data.

Administrative Assistants: Update and distribute emergency contact list of all College personnel. Inventory and replace emergency supplies

Phase One

University closure is possible but Parish/campus evacuation is not expected. All departments must enact their phase one procedures as follows:
Dean and Dept. Chairs: Provide information to faculty and staff regarding conditions and evacuation procedures. Send notice to faculty and staff to back-up and secure data.

Administrative Assistants: Update and distribute emergency contact list of all College personnel. Inventory and replace emergency supplies

Phase Two

Classes will be canceled, all University buildings will be closed and secured, and a Parish evacuation will ensue. All departments must enact their phase two procedures as follows:

In addition to Phase One procedures listed above:

Dean and Dept. Chairs: Provide information to faculty and staff regarding conditions and evacuation procedures. Remind all personnel to maintain contact with their supervisor every 24 hours for instructions and return to work information in the event of an evacuation.

Administrative Assistants: Update and distribute emergency contact list of all College personnel. Secure electronics in BBC 306.

Faculty: Inform students of implementation of contingency plan for class continuation. Move relevant materials for class continuation off-site.

All: Secure windows; electronics, critical files and personal items. Move back-up data offsite.

All Faculty and Staff - are expected to remain in contact with their supervisors via telephone or e-mail every 48 hours to secure directions for action. If possible, faculty and staff should monitor the University's website for information.

Recovery

Begins after landfall when sustained wind speeds are less than 30 miles per hour.

Dean and Dept. Chairs: Provide information to faculty and staff regarding conditions, recovery procedures, return to work, and proposed timetables

Faculty: Provide information to students regarding conditions, recovery procedures and proposed timetables.

Deactivation

Declared by the University President or his designee upon resumption of normal operation.

Department Head, Dean, Director or Other Appropriate Supervisor will:

  1. Conduct after-action/lessons learned reviews of response and recovery activities within their department.

  2. Update departmental operational plans to reflect lessons learned/best practices.

  3. Notify appropriate university officials of hurricane related problems impacting your department that could be avoided or mitigated through the assistance of other departments or personnel during future crises.

*Essential Personnel

Specific job titles of all departmental personnel required to remain on campus during an evacuation or to perform essential tasks (non-academic) from an off-campus location during an emergency. Include the duties for which he/she will be responsible and the location he/she will likely stay during an evacuation (if pre-arrangements have been made). DO NOT INCLUDE ACADEMIC POSITIONS OR RESPONSIBILITIES HERE.

List job titles and duties of possible essential personnel

Created: 6/2011