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User Guide

Creating Web Content

Creating Web Content

Part 1

Logging into the Website

In order to do any work on the website, you must login. Logging in is easy, if you know where to go. The easiest way to login is to got to: (It is recommended to not use Internet Explorer).
The login page
Creating Web Content - Image 1.1
At this point type in your username and password (If you were already logged in, then you will not be prompted for a username or password). This information should be the same as your Portal login information. Once you have logged in, you are now at your workbench.
The My Workbench page
Creating Web Content - Image 2
Under the My Workbench header, make note of the tabs. These are your primary tool in working with this system.

Creating a Web Page

To begin the process pf creating a web page, you need to click on the tab Create Content. This will bring you to a screen that lists content types you may create. Under Create Content, click on Page.
Points out the 'Create Content' menu tab
Creating Web Content - Image 1.3
The Create Content page
Creating Web Content - Image 1.4
Now you are ready to create the information that will appear on the web. The first area you are going to work with is the Title. The Title should contain what you want the document to be called. This is what will appear on the web as the title of the page.
An edit page with edit-title = 'Creating a web page'
Creating Web Content - Image 1.5
The Title for my document is called Creating a web page.
The next field you will fill in is the Body. This is where you will enter your document information. The options you can use are very similar to a word processor. As far as formatting, use whatever options you want to use so long as it follows the appropriate accessibility guidelines. Keep in mind that this is what will appear on the web.
Emphasizes the Body field
Creating Web Content - Image 1.6
The next area that you will need to specify is the Text Format: Full HTML (this is the default). The available Text Formats are usually:
  • Full HTML
  • Plain Text
  • Text Only
Most of the time you will use the default of Full HTML.
You must now fill in the Group. If you are only assigned to a single group, then this will be already defined. Just type in the appropriate group and it will autocomplete. Each group as a tid, which stands for Term ID. The [tid: #] is required (replace # with the appropriate term id) and should be already added by the autocomplete.
Points out the Group field
Creating Web Content - Image 1.7
Now the workflow state must be assigned. At the bottom left of the page is what is called the vertical tabs. Select the Publishing Options vertical tab. When selected, this brings up a new set of fields for changing the workflow state (sometimes called moderation state). Here you may type in notes that explain what you did (and why) and select the workflow state of the page. There are two workflow states that stand out here, Draft and Needs Validation. To save and preview the page without publishing it, use Draft. To attempt to publish the page, use Needs Validation (If it fails accessibility validation, then it will not be published).
The different fields under Publishing Options
Creating Web Content - Image 1.8
At this point please make note of the Node number. The node number is generally located on the right side of the page. In Image 1.9 the Node number is 5053.
Points out the Node ID
Creating Web Content - Image 1.9
If you did not yet assign the workflow state to Needs Validation, then you could also click on the Moderation Tab while viewing the draft. This will bring you to a page where you can select the Needs Validation workflow state and then click the Apply button.
The Moderate Page, pointing out the workflow state form
Creating Web Content - Image 1.10
The Moderate Page with the page in the Published state
Creating Web Content - Image 1.11
You have now finished the first part of creating your web page.

Part 2

Adding a page to a Menu

You now need to go back to your Workbench by selecting the option on the top tab of the current screen that says: My Workbench. Under the My Workbench tab, you will see your options tabs as you did in Part 1. In this step, instead of choosing Create Content, you will choose My Menus.
Emphasizes the My Menus tab on the My Workbench page
Adding a page to a Menu - Image 2.1
On the My Menus page, the Groups that you participate in will be listed. Click on the Group that you created your document in.
Available menus on the My Menus page
Adding a page to a Menu - Image 2.2
After selecting a menu, the Menu Settings for (your group name) menu are displayed. Note: You may come back to this page to re-order the way your content is listed in your menus.
The Menu Settings page
Adding a page to a Menu - Image 2.3
The link you need to pay attention to on this page is: Add new menu item. Click on this link and you will be on the Add New Item Page for the menu you are editing.
The Add/Edit Menu Item page
Adding a page to a Menu - Image 2.4
Focus on the following fields on the Add New Item page:
  • Name
    In this area, you will put the name of your document that you entered when you created your content. In this case, it is Creating a web page.
  • Item Type
    The options in this area are:
    • Node (this is the default and the one you will use the most)
    • Link (for external urls)
    • Label
    • File
    • Menu
    • Menu Item
    • Top
  • Node ID
    Earlier, when you were creating your content page, you were instructed to write down the node id. This is where that information will be used. Put the Node ID in this field. In the case of the example presented in the previous section, it would be 5053.
Click on the Add Menu Item when you are finished filling out the form. This action will return you back to the Menu Items page.
The Menu Settings page with example menu items
Adding a page to a Menu - Image 2.5
Here you may drag and drop menu items that you have created. Menu items may be dragged up and down or left and right. After you have added every menu item you are going to add, click the option to Reset Cache.