1.0
PURPOSE:
To define the requirements for
reporting accidents occurring in University owned vehicles or personal
vehicles while conducting University
business.
2.0 RESPONSIBILITY:
2.1
If involved in
an accident while using a University owned vehicle or personal vehicles while
conducting University business, the driver must report the accident to his or
her supervisor as soon as possible after the accident.
2.1.1
This must be
done within 24 hours of the accident
2.2
The supervisor
must notify the following University officials as soon as
possible:
2.2.1
The Program
Designee
2.2.2
Office of
Environmental Health, Safety and Hazardous Waste
2.2.3
Property
Control
2.2.4
Personnel
2.2.5
Director of the
Physical Plant
3.0
PROCEDURE:
3.1
Complete the
Accident Report Form DA-2041 Section 1, Pages 1 and 2 (Section 7:
Forms) as quickly, completely and accurately
as possible, at the scene of the accident or immediately after leaving the
scene.
3.1.1
This report
must be completed within a 24-hour period and given to the driver’s
supervisor.
3.1.1.1
If a driver is
not able to complete the form, his/her supervisor should do so.
3.1.2
The completed
report must be returned to the University within 48 hours of the
accident.
3.1.3
This report
will be reviewed and forwarded to the Transportation Claims Unit, Louisiana
Office of Risk Management.
3.2
If the driver
and/or University vehicle occupants are injured during the accident, an
Incident/Accident Reporting Form (DA2000) (Section 7: Forms) will also be required and will accompany the
Accident Report.
3.3
A copy of the
Uniform Motor Vehicle Traffic Accident Report (Police Report), pictures of the
accident scene and all vehicles involved, should accompany the accident report
or should be sent to the Transportation Unit, Louisiana Office of Risk
Management as soon as it is received by the agency.
3.4
Drivers, and
any other University community member involved in any accident, must cooperate
fully with authorities in all post accident investigations and/or any related
inquiries.
3.5
After the
accident, the supervisor of the driver shall review the accident
report.
3.5.1
The supervisor
shall determine whether the accident was preventable on the part of the
driver.
3.5.2
The supervisor
will recommend corrective actions, including disciplinary measures that can be
taken to insure an accident of this nature does not occur again.
3.5.3
Corrective
actions should be noted on the Incident/Accident Report Form
(DA2000).
3.5.4
The supervisor
should then forward the report to the Program Designee for review and assistance
in administering such actions.
3.6
To report an
accident while using a personal vehicle to conduct University business:
3.6.1
The driver
should get copies of all accident reports, including pictures, etc.
3.6.2
The driver
should follow the procedure of his/her personal insurance plan.
3.6.3
The driver
should contact his/her supervisor immediately but must not exceed 24-hours of
the accident.
3.6.4
The driver
should provide his/her supervisor with all pertinent details and information
regarding the accident.
3.6.5
The supervisor
should organize the information into a report.
3.6.6
The supervisor
should then notify the MSU Program Designee and advise the Program Designee of
the situation and provide as much pertinent information as possible.
3.6.7
The MSU Program
Designee should contact the following University officials and advise each of
the accident and forward copies of any information available:
3.6.7.1
Office of
Environmental Health, Safety and Hazardous Waste
3.6.7.2
Property
3.6.7.3
Personnel
3.6.8
The driver
should contact Property to discuss additional procedures and steps necessary in
a situation such as this.